Since their introduction in the mid-1990s, legal e-billing systems have used a traditional message-based, store and forward system - essentially files are uploaded by the firm to a third party application and imported into the law department’s matter or spend management system. This is a model that emulates traditional EDI technologies developed during World War II and commercialized shortly thereafter.
With all the advances in legal technology, you will likely find it astonishing that traditional legal e-billing systems continue to use this store and forward approach. Law firms and law departments remain virtually disconnected around the important financial documents and business component of their relationship.
Until now, there’s been no way for law departments and their law firms to have a shared workspace in which to get and stay on the “same page” when it comes to open matters, timekeeper rates, budgets, and invoices.
With the release of Onit’s BillingPoint service, law firms and law departments can now take advantage of the first real innovation in legal e-billing in more than 20 years. BillingPoint was designed from the ground-up by experts in legal e-billing - the founders of Datacert - Eric M. Elfman and Eric Smith. Building on their experience and leveraging the Onit App Builder platform, Onit has developed the first truly collaborative workspace that enables law firms and law departments to share real-time information that is essential to their financial relationship.
BillingPoint’s powerful capabilities will significantly enhance how you manage, track and collaborate on the work you send to outside counsel. It will also help you reduce your legal spend with more efficiency and effectiveness. BillingPoint is fully integrated with Onit’s state-of-the-art matter management Apps, or can be easily integrated with your existing matter management system.
How It Works
Onit’s E-billing App allows third parties such as law firms and other vendors to submit invoices securely to the corporate legal department for review and payment. The App tracks and manages every dollar of your legal spend so you can better manage your legal operations.
Business rules can be configured to provide automated review for compliance errors and routing for approval. The App also provides comprehensive audit invoice review that stands up to internal and external compliance requirements.
The App provides comprehensive visibility into all invoices at every stage - including submission, review, and approval.
Enforce Billing Guidelines
Configure and enforce billing guidelines to analyze invoices and leverage matter and financial information to intelligently reject invoices or give your approvers appropriate invoice level or line item level warnings.
Reporting and Dashboard Views
Reporting and dashboard views make it easy to analyze invoices, evaluate performance against budget, and see trends across your matter portfolio from all external law firms and vendors.
Workflow capabilities match your business requirements and are simple to change, alter or adjust. Different invoice types, such as matters related to employment, litigation, or mergers, can have their own unique workflow.
Requiring your law firms to prepare and submit a budget for each matter is easy in BillingPoint. Not only can you preempt problems before they occur, but you can also gain visibility from a monthly, quarterly or yearly perspective.
Single Collaboration Platform
The App provides a single platform for all collaboration. Notes and comments are captured directly within the App. You will no longer have to search in emails or spreadsheets to manage the process.
Matter Engagement and Retention
Matter engagement letters can be created and stored in the App so you can manage the law firms and vendors you have on retention.
Any team member can add a new invoice reviewer on an ad-hoc basis. Simply click on the “Add Participant” button and they will get an automated invitation to join the process.
A complete audit trail of all invoice activity is captured in the App with a time and date stamp as well as the name of the participant that made the comment.
Keep track of all your authorized timekeepers and timekeeper rates in one location. Adjustments can be made quickly and easily with a few clicks.
Industry standard security and bank-grade encryption ensures your data remains confidential.
Simple. Intuitive. Affordable.
The E-billing App is affordable, intuitive, easy to use, and learn. There is virtually no training to get started.