Year: 2021

The Onit Outlook Email Integration That Works Where Lawyers Work

Email remains one of the critical tools in-house lawyers use every day, making email integration with legal technology mandatory.

Too often, though, email programs exist outside of the systems that lawyers use to handle the rest of their day-to-day work. The disconnect forces them to navigate back and forth between different software programs like matter management or contract lifecycle management, undoing valuable efficiency gained during the day.

Simply put, while it’s essential, email can bog down productivity.

Onit Outlook Connect: The Email Integration that Enhances Efficiency

As part of Onit’s goal to work where lawyers work, we’ve recently made enhancements to Onit Outlook Connect. Our Microsoft Outlook plug-in allows you to connect your email with all of your favorite products and solutions on Onit’s business process automation and artificial intelligence platforms.

Onit’s email integration allows you to file your emails directly into other systems, such as specific matters in your enterprise legal management software or contracts in your contract lifecycle management software. You get direct access to Onit from within Microsoft Outlook without having to navigate to different windows or launch new tools.

The plug-in appears in a panel on the right-hand side of your Outlook window. It gives you a quick view into your matters and most recent or favorite records, so you can easily see a snapshot of the essential information you need. From there, you can link directly into the record you need and do your work in Onit, all without having to jump to another panel or browser or re-authenticate your credentials.

The Onit email integration is the shortcut you need to handle your email and work in the same place

Simply choose the apps or tools you want to link to Outlook, and you’ll start seeing synopses of your work alongside your email every time you access it going forward. Get in, get out and focus on the work that matters most. Not only do you get to work where you’re already working, but you can keep everything organized in one place. Email linking and better organization mean better efficiency. Your email no longer has to be a hindrance to productivity.

At Onit, we’re always looking to create solutions that help lawyers do their best, most efficient work. Our ELM, CLM and other solutions are constantly innovated to provide process efficiency and work where our customers work.

Email is no different.

Reach out to your account manager today to learn more about how Onit Outlook Connect can change the way you use email in your day-to-day work. You can also schedule a demonstration or email [email protected].

Is Legaltech the New Fintech? A Conversation with Jean-Marc Levy of Edison Partners

Legal tech is at a tipping point. Demand for solutions that automate menial tasks and enable organizations to operate more efficiently is accelerating adoption, fueling significant growth across the sector. And with greater adoption comes increased investment. Investors who historically shied away from legal, are beginning to add legaltech companies to their portfolios at a rapid pace.

Jean-Marc Levy, Operating Partner at private equity firm Edison Partners and former CEO of risk and compliance management platform ComplySci, has noted strong similarities between the growth trajectory of fintech, regtech, and now legaltech.

Bodhala CEO, Raj Goyle, recently sat down with Jean-Marc to get his thoughts on these parallels – everything from the convergence of technologies and the waves of innovation that technology businesses undergo, to what makes these solutions attractive to investors and how to build a successful platform solution.

RG: Jean-Marc, thanks for taking the time to chat with me. You have a robust background in fintech and regtech – how did you get into that space?

JML: I’m an engineer and computer scientist by training — I use technology to solve problems. After working for several years at the New York Stock Exchange, I looked at the regulation, compliance, and governance space and it became absolutely striking that these markets had the exact same characteristics as the early fintech ecosystem. They had fragmented and inefficient processes, data sets that didn’t talk to one another, no standardization, and no benchmarks. It was clearly a space where technology could make a huge difference – so I dove in.

RG: You mentioned something recently that really resonated with me – you think that legaltech is currently where fintech and regtech were roughly 15 years ago.

Obviously, you’re an expert in regulatory issues, compliance, and a successful operator and investor so I’m curious to know — what makes you think that? What are you seeing in legaltech that makes you think we’re in the very early innings of something huge?

JML: Taking a step back, if you think about the history of fintech and regtech, we’re probably on the third or fourth wave of fintech and regtech innovation.

The first wave of fintech innovation was primarily around taking any process related to a financial transaction, often a tiny element or the entire workflow, and taking inefficient manual processes and simply automating them — nothing else. No other value-add, quite frankly. But it was enough to create some very successful businesses in that first fintech wave.

Regtech is very similar. The initial first wave was just automation. As a compliance officer, for example, you need to manually review a whole stack of financial statements for your employees. Just allowing you to do that electronically was a huge opportunity. But you could argue there was very little value-add other than simply automating a manual process.

Once people get accustomed to automating very manual tasks, you flow into the second wave of innovation — how do these tasks constitute an overall workflow and can that workflow be enhanced and made more valuable through automation?

In the second wave of regtech innovation, you start looking at how the automated parts of the workflow can actually create more opportunities for value. By definition, as you continue to evolve those processes, you start introducing concepts like standardization, so that certain workflows are always consistent, with reliable data sets.   

The third wave of innovation involves taking all those workflows and allowing them to become interoperable and communicate with one another. It’s all about data standardization, APIs, microservices, and making your platform open enough so it can incorporate other data sets to create more value.

Legaltech is likely around the second wave.

RG: Are you seeing a big convergence between fintech, regtech, and legaltech?

JML: What I’m seeing more and more is actually the lines and the boundaries becoming increasingly blurry and porous. For example, Bodhala could technically be characterized as a procurement tech solution and a legaltech solution, right? But what does the convergence of all of those technology-enabled markets really mean for firms that are specialized in just one of the areas?

This convergence that we’re seeing now in this fifth wave of innovation is both a challenge, as well as an enormous opportunity. It’s a challenge because if you don’t pay attention and keep your focus solely on your core market, a lot of people around you that may not be “pure” legaltech companies, but are adjacent, are going to start encroaching on some of the things that you do.

On the other hand, the opportunity is that you’re not limited to marketing yourselves to one audience anymore so you can expand and specialize within certain areas.

I think the fifth wave of innovation is actually much broader than just a single segment like fintech, legaltech, or procurement tech — I see a huge convergence.

RG: In your experience as a successful tech operator, why do you think people, markets, and sectors do not always act rationally? Why do tech companies have to go through all of these waves of innovation and “cross the chasm” even when the ROI is clearly there?

JML: It’s a combination of things, but I think the most important transformation that I’ve seen in the course of my career is that, even in smaller companies and very much so in larger companies, there is no such thing as a purchase decision that’s made by a single individual. This is a transformation that has taken place over the last 10 or 15 years.

It started with larger companies, but we’re seeing it everywhere now as businesses become more collaborative and less siloed. Almost every purchase decision has multiple stakeholders, so even though the ROI and savings is clear to the General Counsel, for example, others will ask “Are we still going to be using the best vendors? How will this affect our relationships? How can we ensure compliance?”.

There are so many stakeholders involved in these decisions now that you have to be able to sell to all of these personas that have different value propositions.

RG: What are the characteristics of a market that’s right for a technology solution?

JML: Typically very fragmented industries or industries with a lot of niche vendors — like mom and pop shops that solve a very niche problem — and where there is very little standardization of data processes and workflows. And simultaneously, there’s a great deal of pressure to generate customer-facing value and not spend as much time on back-office systems that are not perceived as value-creating.

These are the characteristics of a market that’s right for a technology solution based on what we saw in fintech 30 years ago and what we saw in regtech about 10 years ago.

We’re starting to see this in legaltech now too. There are a lot of really good companies that solve very specific problems, like e-discovery solutions or Bodhala in outside counsel optimization, for example. But what we haven’t seen yet in legaltech is the emergence of more sophisticated workflows within the legal organizations that incorporate several of those niche products.

RG: Legal has a reputation in the investor world as being too hard to sell to because it’s a clubby and relationship-driven market. But you’ve mentioned previously that this is what people used to say about financial services 30 years ago — tell us more about that.

JML: If you were a technology vendor in the financial services space in early fintech waves, you were wondering how to get in the door at Goldman Sachs or at the small hedge funds. It was all about word of mouth or who you knew and a lot of transactions were taking place just with a handshake.

But a lot of those preconceived ideas become immediately disrupted once you have a successful proof point. These proof points are typically much easier to achieve when you’re focusing on the niche solution and a very specific aspect of a problem. All kinds of digital transformations begin by addressing a very narrow, niche problem that opens the floodgates.

RG: Why do you think we’re seeing more — and will continue to see more — activity in the private equity, growth equity, and venture capital space around legaltech?

JML: The number one reason is clearly valuation. Tech companies, especially if you’re a SaaS business and have a predictable model, attract much higher valuations than less traditional growth-type companies.

Secondly, I think that it’s because a lot of private equity firms like very systematic, predictable, measurable models. Because of the nature of SaaS businesses or technology-enabled businesses, it’s easier to understand businesses and put systems in place around them that mimic what private equity people want to see.

As a SaaS operator, you’re already tracking some very specific metrics that are very attractive to private equity firms. If they want to invest in a more traditional retail business, for example, there are systems in place, but they don’t necessarily align as well with investors as technology-enabled businesses would.

I think the main driver however is still the valuations and if tech starts cratering substantially at some point, then I’m sure private equity will get very excited about something else at that point.

RG: For a convergence of sectors — in procurement, legal, regulatory, and compliance — to happen, obviously a lot of investment dollars have to flow in. If you look at the top PE shops in five years, do you think they’ll have double the number of portcos in these sectors?

JML: They won’t necessarily have double the number of portcos, but they will have much more revenue associated with the space.

When convergence like that happens, it follows a model. A good investor wants to find a reliable, solid, healthy platform that is already well managed, well-run and has some good, strong independent growth on its own. Then, they want to start bolting on several pieces to turn that platform — both organically and through acquisition — into a broader and more converged platform.

There are still very few massive platforms out there which is why private equity firms are still very excited about finding any kinds of business that could be a platform to build on.

Private equity shops are obviously investors in tech, but also are huge consumers of any kind of tech — whether it be procurement, legal, et cetera.

RG: Is there any threat to the notion that private equity will continue to invest in the legal space and then also become consumers of this space? What are the big macro forces that might challenge your premise?

JML: I’d worry more about a disruptor — someone who understands the concept of the fourth and fifth waves of innovation and who has come up with a great AI-based solution that completely turns around a process to make it more efficient. That’s truly very existential at that point.

Knowing my gut, being a technologist and having seen several innovation cycles and disruptors come on the stage, I’m more worried about a brand-new disruptor that nobody saw coming who investors are now enamored with.

RG: As you touched on earlier, when you’re a small business you’re thought of as an add-on to another platform. But as you get bigger, you hope to eventually be thought of as a platform.

To other founders out there, how should they think about the journey that they need to take on day one? Should they think of their businesses as a platform from the start or is it more organic than that?

JML: I think most people have thought it is that a platform is a business that could organically, even if it just stays in its own space, continue to build and grow at a very attractive pace.

So, for example, if your business cannot organically grow 15 to 20 percent, it wouldn’t be thought of as a platform. A platform is really about having enough customers that you can start selling them more and more stuff and have a predictable, sustainable source of growth that can allow you to do small acquisitions, organic experiments, etc. But it’s also about scale to some extent, total addressable market, and total standalone organic opportunities.

 —–

Legal industry innovation is happening today — albeit slowly. But Bodhala is on a mission to create a transparent, functional market for legal services, using data to illuminate price discovery, drive competition, and foster innovation.

Want to be part of the next wave of legaltech innovation?

Get in touch with our team of legal industry experts to find out how Bodhala can help you run your legal department like a business with data.

A CLM Solution With None of the Risks and All the Rewards – Introducing Onit’s CLM 60-Day Money-Back Guarantee

If you’re in corporate legal, you’re probably all too familiar with the concept of contract lifecycle management (CLM) by now, even if you haven’t implemented a CLM solution yet. CLM is one of the hottest technologies in the legal space today, but much of the talk is more hype than substance.

CLM is an area that’s ripe for digital transformation, but not all technologies actually deliver. When you’re choosing a CLM solution, ROI matters – and to prove how serious we are about that, we’re offering a 60-day money-back guarantee on Onit’s CLM software.

In this podcast, Matt DenOuden, Onit’s Senior Vice President of Global Sales, discusses the CLM money-back guarantee and how to get from hype to payoff.

CLM Tool ROI

Contracts are all about money, whether you’re selling your own goods and services or paying to secure the goods and services of others. That means that the efficiency of the contracting process is directly tied to revenue – the faster you can complete your contracts, the faster you get to making revenues or realizing the benefits of the money you’re spending.

A vast majority of legal teams (86%) say they need to modernize by using more technology, while 71% of in-house lawyers say they feel stuck doing low-value work, including manual contract work that requires multiple systems.

If you can find a way to reclaim that time and substantially shrink the overall contract cycle, you’re going to have a very tangible impact on your ROI. The trick is finding the right CLM solution.

CLM From Onit

The Onit CLM solution stands out from others in the space because we took the time to perfect it before we marketed it – we weren’t going to enter the marketplace until we had a market-leading product. We started our company 10 years ago by custom-building a CLM solution for a client and have continued to invest in and evolve our solution ever since.

Onit’s CLM software provides a strong workflow that’s configurable to your individual needs. We don’t just presume that the steps in your process for a certain contract type are going to be the same for the next. The flexibility in our tool allows you to always have transparency into your contracting process.

Our CLM AI also significantly accelerates contract review and extraction with:

  • ReviewAI, which reviews and redlines contracts such as NDAs, MSAs, SOWs and purchase agreements in less than two minutes
  • Smart Checklists in the ReviewAI Word Add-In, which turns playbook checks into intelligent, actionable and collaborative tasks.
  • ExtractAI, which extracts contract data and obtains usable data from executed, legacy and third-party paper contracts in less than five seconds.

We believe so strongly in our CLM technology that we’re giving you a 60-day money-back guarantee.

Try It Today

It takes 30.9 days for the average contract to be approved without CLM technology. Chances are, you and your business stakeholders would like to see that 30 days shortened significantly. With Onit CLM, you can make that happen.

Most software trial offers give you nothing more than a demo of the product. We’re offering a bona fide trial period at our own risk, backed by a commitment to return your money if you’re not happy after 60 days. Even with an average contract cycle of 30 days, you get 60 days for all your stakeholders to try our software, understand its value and realize the extent to which it can improve your ROI.

To start your money-back trial today, visit onit.com/60-day-guarantee or email us at [email protected].

How to Balance Legal Cost Management with Rising Associate Fees

Legal cost management has become more challenging for corporate legal departments, as law firms’ associate salaries continue to climb.

Despite the global pandemic, many law firms had surprisingly strong financial performances in 2020. Reports show AmLaw 50 law firms saw a revenue increase of more than 7%, with other firms reporting double-digit growth and profits per partner jumping 30%.

Now, the nation’s top law firms have raised associate salaries in the hopes of remaining competitive and retaining top legal talent. First-year associate salaries at top firms now sit at $200,000, increasing as associates go up in seniority.

While this is certainly good news for associates, many corporate legal departments are conflicted since the bump will surely be reflected in law firm fees. Some corporate legal leaders view the salary increase with skepticism, especially when companies are under heavy pressure to cut costs and control legal spend. As more and more firms continue to match the new associate pay scales, in-house counsel and legal operations will have to find new ways to respond to the rising fees.

Six Strategies for Legal Spend Containment

While higher associate rates might lead to more pressure, the challenge isn’t insurmountable when it comes to legal cost management. The following are just a few strategies that corporate legal departments can employ to better understand and potentially offset those increased charges on their end.

  1. Set automated billing rules that address time charged to junior associates. Many corporations disallow billing by first-year associates during their ramp-up period and may start more closely scrutinizing overall firm staffing on matters now that rates are increasing. Any such rules should be clearly included in outside counsel guidelines.
  2. Closely review all your bills. No one enjoys legal invoice review, but it’s critical for catching improper costs. While not necessarily intentional, inconsistent coding and charges from improper billers happen all the time. They’re often missed because they’re buried in long bills with extensive charges.
  3. Pursue alternative fee arrangements. Whether it’s flat fee billing or contingency arrangements, alternatives to the billable hour model are increasing in popularity among corporate clients. Outside counsel might collaborate with you to implement them.
  4. Consider shifting some work in-house or to alternative legal service providers (ALSPs). As outside representation becomes more expensive, now is the time to take a detailed look at whether all the work you’re outsourcing to law firms could be handled just as well by internal resources or more cost-effective ALSPs.
  5. Move work from associates to paralegals or administrative personnel where possible. Junior lawyers often handle tasks that don’t require someone of their skillset. As associate rates go up, it’s more important than ever to ensure that every task is being handled at the right staffing level.
  6. Understand your overall approach to legal cost management to see where your dollars are going. Are you paying for things like overhead charges and photocopies or are you allowing invoices that include block billing? Eliminating these charges can help offset the newly increased associate fees.

The Role of Enterprise Legal Management and AI Invoice Review

All of the above cost-cutting measures will be significantly easier and more effective if you have the right enterprise legal management software (ELM) and AI-powered invoice review tools. These tools incorporate electronic billing, automated billing rules, machine learning and more which make it easier to enforce your outside counsel guidelines and engage in legal spend management.

AI is far more efficient at reviewing lengthy legal invoices and better at catching improper coding – charges that aren’t allowed, work that’s being handled at the wrong level and more. In-house legal professionals are already tasked with doing more with fewer resources and manual invoice review shouldn’t add to that burden.

Whether you turn to third-party review or implement your own internal solutions, you stand to better understand your overall spend and significantly reduce costs. InvoiceAI, Onit’s new AI offering for legal invoice review, has already identified six-figure savings in improperly billed travel costs for Onit customers during a time when travel was at an all-time low. The potential savings from using the right tools is significant.

ELM enables the e-billing, legal spend management and matter management you need to get insight into and control over your legal spend. Schedule a demo today or email [email protected] to learn more.

Quick Start Guide: AI-Powered CLM Tool for Corporate Legal, Procurement and Sales

Corporate legal departments are increasingly relying on AI and other technologies like a CLM tool and automation to reduce costs, boost efficiency and better collaborate with other business units on contracts.

While many organizations have started to focus on how contract AI benefits the corporate legal department, the right CLM system offers advantages beyond legal to other contract stakeholders in your organization like sales and procurement. To explain how AI-powered CLM benefits all these different groups, we recently put together our handy Quick Start Guide: Contract AI: How it Pays Off for Corporate Legal, Sales and Procurement.

Here are just a few of the AI and CLM benefits covered in the Quick Start Guide.

Better Productivity and Insight for Legal with a CLM Tool and AI

A CLM tool powered by AI improves productivity by handling much of the scut work related to pre-signature contract review. AI manages the first-pass review, makes recommendations and delivers a risk profile. One study showed that new users of legal AI contract review software were immediately 51.5% more productive and 34% more efficient. When you multiply those gains across all the lawyers in an average midsized organization (55, according to this survey by the Corporate Legal Operations Consortium), it’s the equivalent of adding 28 lawyers to your team without actually increasing headcount.

AI-powered CLM tools are also transforming the legal ops role by standardizing and automating legal processes and creating a single point of truth for contract data. Contract AI empowers legal ops professionals to have better visibility into deals, keep drafting and negotiations on track, reduce risk and improve governance, accelerate turnaround time, cut costs and more.

Shorter Sales Cycles

Legal doesn’t have to serve as a black box for sales departments, where requests go in and responses come back with zero insight into progress or process. AI-powered CLM tools allow sales departments to break free from using disparate systems and instead operate in a single repository and workflow for all their contracts.

Inefficiency and lack of transparency are two of the biggest roadblocks for sales departments, and contract AI removes them. This allows sales professionals to close deals faster, automate contract requests, have real-time insights on active contracts, have access to the information they need when they need it, and engage in newfound levels of self-service.

Better Spend Management for Procurement

Much like it does for sales, the right AI-powered CLM tool serves as a single point of truth for all procurement activities across an enterprise. Procurement can’t function without contracts, and contract AI allows procurement to be flexible enough to tackle all the contract-related tasks essential to the procurement function.

Among other things, AI-powered CLM systems empower procurement professionals to improve business outcomes, decrease risk, manage spend against budget, have insight into contract negotiations and engage in self-service for routine contracts like NDAs.

For more insight into how AI and CLM are revolutionizing day-to-day business for legal, sales and procurement, you can download the complete Quick Start Guide for an AI-powered CLM tool here.

The Evolution of Matter Management

A recent webinar hosted by ECLA and Onit’s European legal spend management solution BusyLamp eBilling.Space charted the development of matter management from document repository to connected workspace – looking at current solutions, the impact of COVID-19, and future trends.

The webinar, part of the ECLA Learning Centre series, brought together Rob McAdam, VP of product at BusyLamp (an Onit Company), Sven Preiss, head of legal commercial at Scout24, and Xavier Langlois, general counsel at Beamery.

The webinar started by considering the meaning of matter management and what it entails for a corporate legal team. It was agreed that matter management is fast evolving beyond a system of record to one of collaboration and engagement, with increased use of automation and self-service tools built in. Indeed, given the pandemic, ways of working have changed dramatically. From asynchronous working to increased knowledge sharing – seismic changes in our ways of operating are all relevant to future matter management systems. “The most important area for me now is collaboration,” said Sven Preiss. “Not everyone is there all of the time. To give consistent, quality legal advice, it’s important to have somewhere to search.”

Today’s often remote and more flexible working patterns also increase the need for matter management systems that can be integrated with tools such as Slack and Teams that so many of us use. “The need to capture detailed notes and status reports about where things stand will become more important,” pointed out Rob MacAdam. “And with even conservative law firms moving to things like DocuSign, this is clearly a time for change,” added Xavier Langlois. Indeed, for Beamery’s legal team, it’s also accelerated the implementation of a new matter management tool. “This was a perfect opportunity to start with a clean slate,” he explained, adding: “The legal team has to be able to speak the same language as the business.”

The panel also agreed that – in many ways – technology had brought disparate groups together, bringing positive behavioral changes that look set to make legal teams more efficient and more accountable. Looking ahead to six key trends in the coming months and years, the below points were identified as critical components of an effective matter management system:

1. Data and Intelligent Insight

With legal functions turning to data to track performance and status and to monitor risk, matter management systems are helpful as they aggregate data gathered through workflows. This leads to insights, with the system having the potential to act as an early alert system or a predictive tool. Yet teams must learn how to analyze this data effectively. “This is a great opportunity to align to company objectives through data,” said Xavier. “Predictive and machine learning has to be the next level of matter management. It can free up legal teams to do other things.”

But the panel also agreed on the need for training and guidance in terms of the usage of AI and for systems to have parameters built in. “Don’t overpromise the benefits of using certain tools,” warned Rob. “Technology can offer so much value, but you get out what you put in. You must invest in time, too.” Fortunately, with younger generations, in particular, keen to leverage data and technology, it was agreed that the will, and the energy, are often there.

2. Interoperability

With so many of us comfortable working in systems such as Zoom, Teams, and Slack, interoperability is increasingly important regarding matter management. It’s important that users don’t feel forced to leave the tools they like working with to engage with legal teams while the use of plug-ins and APIs looks set to rise. “People want to work within their preferred tools. We picked the one which integrated most easily,” pointed out Xavier.

3. Knowledge Delivery

Knowledge delivery also looks set to be one of the biggest trends over the next couple of years. For instance, MacAdam pointed to the potential for matter management systems to deliver relevant, up-to-date information in the context in which it is needed. “What would be perfect would be a really good search engine for your knowledge database, being able to deliver knowledge in a structured way and at your fingertips,” added Sven. “There are lots of questions that come up all the time and which could be categorized and answered by a chatbot,” he said, pointing out that AI could play an important role there.

4. Process Automation

With in-house teams frequently getting bogged down in lower value, manual, routine tasks, process automation can dramatically improve productivity. This has led to an increased focus on process automation – for instance, to support contract approval. A key piece of advice in this regard was to look first at high volume, low touchpoint engagements such as NDAs – “which should not require six email exchanges” – and then to build on that.

5. Self-Service

Self-serve systems can be a way of demonstrating value to clients – helping them to get their jobs done more quickly, too. And, with more and more matter management systems incorporating such tools, it’s easy to deliver quick wins. For instance, many new contract management tools now have native e-signature functionality.

6. External Collaboration

As matter management systems become engagement and collaboration tools, they look set to enable diverse teams to work on tasks together, tracking status and improving efficiency. Yet, to make technology-driven matter management a success, Rob’s advice – before deployment – was to start small but aim high; to prioritize problems to solve; to look at current processes while talking to IT and procurement, and to build a business case that includes a vision for the value a system will bring, and which is subsequently monitored. It’s also important to ensure adequate training and support are in place while responding to feedback. If something is not working, simply change and adapt.

Find out more by watching the full webinar on demand here.

Thank you to The European Company Lawyers Association (ECLA) for inviting BusyLamp to run this matter management session. 

Request a demo of BusyLamp eBilling.space.

Five Legal Operations Trends Uncovered in the CLOC 2021 State of the Industry Report

What are the latest legal operations trends affecting corporate legal? According to the Corporate Legal Operations Consortium’s (CLOC) 2021 State of the Industry Survey report, the median external spend increased by 84%, more work has moved in-house and legal departments continue to grow.

In collaboration with the Association of Corporate Counsel, the survey solicited responses from 200 organizations, 48 of which were Fortune 500 companies, across more than 22 industries in 31 states and 21 countries. Respondents spanned a wide range of industries, with the most (26%) coming from the technology sector.

1. External Legal Spend Up by 84%, But Internal Legal Spend Catches Up

While outside legal spend varied widely across survey participants, the overall results showed a marked increase in external legal expenditure in 2020 as compared to 2019. Median outside spend nearly doubled in the past year, up to $14.5 million from $7.9 million the previous year. (For those looking to control legal costs, here’s a good place to start.)

The median internal legal spend wasn’t far off, coming in at $13.3 million. While there was some variation based on the size of the companies, overall legal spend across all survey participants broke down exactly 50-50 between internal and external legal expenditure. In the previous year, the split came in at 60-40 in favor of external spend.

2. In-House Counsel, ALSPs Taking on More Work

Despite increased external spend, companies are bringing more work in-house – something indicated by past legal operations trends founded by CLOC. In fact, 39% of respondents reported moving more work in-house in 2020, compared to 28% the year before.

The prominence of alternative legal service providers (ALSPs) continued to slowly increase over the past year, highlighting other significant legal operations trends. For example, when it came to ALSPs, 71% of respondents reported using the same number of ALSPs as in the previous year. However, 24% increased the number of ALSPs they used and 21% reported shifting more work to ALSPs as opposed to law firms. Three-quarters of the participants said that the law firm/ALSP balance remained the same as in the previous year.

3. Legal Operations Trends Point to Larger Legal Departments

Among the companies surveyed, the average size of the legal department was 104 full-time employees, with smaller companies reporting fewer legal department employees and larger companies reporting larger legal departments. The entertainment/media, insurance and biotech/pharma/life sciences sectors reported having the most full-time employees in their legal departments.

Increases in legal department headcount mirrored those of last year – 40% of respondents in 2021 said they increased their number of dedicated legal operations full-time employees, just as they did in 2020. The most notable increases in headcount were seen at mid-sized companies. The average size of legal operations teams also increased across both industry sectors and company sizes.

4. Clarity Around Legal Operations Responsibilities – Proof of Function’s Maturity

Not surprisingly, the top-five most common services provided by legal operations were the same in 2021 as they were in 2020, according to survey participants. This signals the growing influence and prevalence of legal operations on the whole – meaning there’s a consensus in the industry on the role and value of the responsibility.

The most common legal operations services include:

  • Process development and project management
  • Data analytics
  • Technical and process support
  • Vendor management
  • Financial management

5. Priorities for 2021 and Beyond

According to the legal operations trends uncovered by CLOC, in-house legal departments are also looking ahead to shifting priorities. Implementing a Diversity and Inclusion program was ranked as the top priority in 2021 for 61% of respondents, up from a fifth-place ranking the previous year. Other priorities included automating legal processes (as exemplified by this contract lifecycle management case study), implementing new technology and right sourcing legal work.

You can read the entire survey report here.

Get the inside track on legal operations trends, the very best events and helpful content from the legal community by joining Lean Into LegalOps today.

The Houston Business Journal Ranks Onit Fourth on Its Middle Market 50 List

For the second year in a row, the Houston Business Journal has ranked Onit in the top five of its Middle Market 50 awards. The award recognizes the fastest-growing for-profit public and private companies in Houston with annual revenue of $28 million to $1 billion. The rankings are based on revenue growth from 2018 to 2020.

This year, Onit ranked number four on the list, with two-year revenue growth of 162.78%. Last year, the company claimed spot number three, with two-year revenue growth of 271.51%.

As Onit’s CEO and co-founder Eric M. Elfman explains: “From our inception, Onit has focused on rapid growth through innovation and disruption. That has never changed, even when navigating the challenges presented by the pandemic. In 2020, we added 93 new corporate customers, 330 expansions for existing customers, 22% more employees and two acquisitions, and we are continuing to grow on all fronts in 2021.”

During this past year, Onit has debuted four AI offerings for its contract lifecycle management and enterprise legal management including its AI platform Precedent, ReviewAI, ExtractAI and InvoiceAI. It also acquired AI legal technology provider McCarthyFinch and the document generation company AXDRAFT and won a listing on the Inc. 5000 for the fifth consecutive year with a three-year growth of 641%.

To learn more about Onit’s platforms and products, schedule a demo online or via email at [email protected].

 

 

 

Legal Industry News: Current News and Trends in Legal Department Operations, June 2021

Welcome to Onit’s June industry run-down, where we share with you some of the most pertinent and timely articles on legal department operations news. We hope this roundup of legal industry trends provides some useful takeaways.

In today’s digest, we share a recap of CLOC’s annual State of the Industry Survey and its recent virtual Global Institute, words of advice for corporate legal transformation, how AI finds even more billing guidelines violations and more.

#1 AI in the Legal Sector by the Numbers

More and more corporate legal departments are turning to AI every day to handle manual tasks, boost efficiency and gain insights for informed decision-making. You’ve likely already incorporated AI into some aspect of your day-to-day practice. After all, we’ve all heard the claims about how much it transforms everyday tasks. But just how much of a difference does AI really make?

This blog post breaks down the numbers and outlines some of the most significant gains to be gained through AI in the legal sector, including:

  • A 24% reduction in the average sales cycle and a 9% annual cost reduction by using an AI-powered CLM solution
  • A 51.5% increase in user productivity and the ability to redline a contract in under 2 minutes with legal AI software for contract review
  • The ability to review 6,000 contracts at once and access over 500 contract data points with AI for contract extraction
  • A 5-10% reduction in outside counsel spend with an AI-powered ELM solution

(Source: Onit blog)

#2 CLOC Sets Benchmarks for Legal Department Operations

The Corporate Legal Operations Consortium (CLOC) recently released the 2021 State of the Industry Survey report, the organization’s annual review of trends to watch in the legal ops space. This year’s survey, conducted in collaboration with the Association of Corporate Counsel, garnered responses from 200 organizations (including 48 Fortune 500 companies) across more than 22 industries in 31 states and 21 countries.

The 2021 report highlights how priorities have shifted through the uncertainty of 2020, with legal ops growing, legal spend increasing and more work coming in-house. Some of the most notable survey results include:

  • 39% of respondents said they brought more work in-house in 2021, compared to only 28% the year before
  • Nearly all respondents reported using the same number or more ALSPs than the year before
  • 40% of respondents increased their number of dedicated, full-time legal ops employees
  • 61% of respondents identified implementing a Diversity and Inclusion program as a top priority for 2021

You can read the entire survey report here.

(Source: CLOC)

#3 Workflow Automation, Return to Office Top “Big Picture” Plans for Legal Department Operations

On the final day of CLOC’s recent virtual Global Institute, one legal department operations panel took an in-depth look at why organizations need a well-defined plan for implementing new technology and preparing to handle business in a post-pandemic world.

Legal ops professionals will play a huge role in that planning and implementation. They’re pivotal in big-picture technology adoption because they’re often the most on top of innovation and the latest trends in the legal tech market. Legal ops will also be integral to making sure the rest of the legal department and the business as a whole actually adopt the new technologies they find.

(Source: Legaltech News)

#4 Legal Department Operations Leaders Share Their Best Strategies for Transformation

Change is a constant in our world, especially in the last year and a half. While workloads continue to increase in-house, the need to work quickly and effectively remains a common goal. But how can legal operations professionals spur change – especially technological change  – in corporate legal?

Corporate legal department operations experts from Mastercard, McKesson, Microsoft and GlaxoSmithKline sat down at the CLOC Global Institute to explain their best approaches, including:

  • Understanding the reasons for resistance
  • Communicating the vision of change and what that means
  • Conveying the importance of transformation on a personal level to team members
  • Understanding what resources are necessary to enact change, including people, tools and priorities

Bonus: What’s driving transformation in legal? Operations expert Brad Rogers digs into the topic, breaks down what is accelerating the need for change in corporate legal. Scroll to the bottom of this blog post to hear the podcast. You can also find the Onit podcast on Apple, Google Play, Spotify or other podcast platforms.

(Source: Corporate Counsel)

#5 How to Find Up to 11% More Non-Compliant Charges in Legal Invoices After Billing Rules and Standard Review

Growing workloads and other priorities limit the time in-house counsel can devote to reviewing outside counsel bills spanning hundreds of pages and thousands of line items. Enterprise legal management, matter management, e-billing, billing code standards and automated billing rules reduce the burden of invoice review. However, AI offers the opportunity for even more technological innovation.

On May 26, Onit announced the debut of InvoiceAI, an AI offering for first-pass legal invoice review and analytics that’s now available to customers. InvoiceAI handles first-pass legal invoice review to identify errors better and increase the consistency of application of billing guidelines and spend management best practices.

On average, InvoiceAI has identified 6-11% of unactioned errors in historical invoices, above and beyond what had already been identified by standard invoice review. Even in a year when travel was significantly restricted, InvoiceAI uncovered an average of $100,000 worth of savings on travel-related time and expenses that had been improperly submitted to customers.

For a free AI analysis of 90 days of historical billing data, Onit customers can reach out to their account managers and other interested parties can email [email protected].

(Source: LawSites Blog)

Get the inside track on legal department operations trends, the very best events and helpful content from the legal community by joining Lean Into LegalOps today. The program unites the legal community, providing them with a forum to share and learn from one another and get the latest news and trends in legal operations and technology.

Keeping Law Firms Honest — Leveraging AI to Bring Transparency to Legal Spend

Most corporate legal departments haven’t the slightest idea about the should-cost of their legal services, leaving them to be idle price-takers to law firms’ exorbitant fees.

But Bodhala is changing that.

Bodhala CEO, Raj Goyle recently sat down with Darius Gant, host of The Darius Gant Show, to discuss his journey from congressman to tech entrepreneur, the broken economics plaguing the legal services market, and how Bodhala is leveraging data to create pricing transparency for corporate legal departments.

It’s a great listen — check it out!

Get in touch with our team of legal billing and data experts to find out how Bodhala can transform your legal department.