SOLUTIONS
BY INDUSTRY
OnitX ELM
Configurable Enterprise Legal Management starts here
Gain control of spend, streamline matter management, and deliver the insights your business needs.
OnitX ELM solves your needs
Managing a corporate legal department is complex, but your technology shouldn’t be. Too often, legal teams juggle disconnected tools, runaway costs, and endless manual work.
OnitX ELM solves for the full spectrum of legal department needs in one configurable space, from matter and vendor management to eBilling, reporting, and more. With complete spend capture and transparency, legal teams can make smarter, data-driven decisions, proactively manage costs, and finally prove the value of legal to the business.
Spend management
Control costs. Drive value.
Every dollar matters, but manual invoice reviews and opaque billing make it impossible to keep costs in check.
OnitX ELM delivers:
- Automated invoice review to catch errors and enforce guidelines
- Confident accruals and budgets with full visibility every step of the way
- Vendor scorecards to reward the firms delivering results
Matter management
Less admin. More impact.
Matter management shouldn’t mean chasing updates or piecing together scattered data.
OnitX ELM keeps everything in one place:
- Centralized tracking for every matter, every detail
- Configurable workflows to move approvals faster
- Portfolio-wide dashboards for visibility into costs, risks, and progress
BillingPoint
Stronger partnerships. Informed spend.
Outside counsel is often one of the largest and most difficult to manage expenses for legal departments. Without transparency, firms overbill, invoices pile up, and negotiating leverage disappears.
With OnitX ELM, vendor management becomes proactive for both legal teams and their firms:
- Streamlined vendor portal (BillingPoint): Law firms can easily submit, track, and manage invoices in one place.
- Transparency for firms: Vendors receive clear status updates, rejection reasons, and feedback to improve billing accuracy.
- Better collaboration: Reduce back-and-forth by giving firms visibility into budgets, accruals, and timekeeper approvals.
- Smarter decisions for legal: Use performance insights to evaluate outside counsel and gain mutual compliance.
Invoice review
Faster reviews with greater accuracy
Manual invoice review is one of the biggest drains on in-house legal teams. Even with e-Billing systems, reviews are slow, inconsistent, and full of disputes, wasting hours and frustrating vendors. In fact, billing violations can add up to 10% of total legal spend.
That’s why OnitX ELM now leverages Spend Agent, not just for legal teams, but also to improve the vendor experience:
- AI-native invoice review that cuts review time from hours to seconds
- 92%+ accuracy that outperforms even top-performing human reviewers
- Clear explanations for every approval or rejection, no guesswork required
- Vendor transparency built-in with rejection reasons delivered directly through the vendor portal (BillingPoint)
- Faster time-to-value with rapid deployment that gets you live in hours, not days, without complex setup or training
Executive analytics
From guesswork to proven results
Executives want answers, not anecdotes.
OnitX ELM puts data at your fingertips:
- KPIs that matter with cycle times, cost per matter, vendor performance
- Build reports in minutes, without IT or Excel gymnastics
- Spot risks early and act before they hit the business
Smarter legal operations, stronger business results
Spend under control
Lower costs, stronger accountability, and greater visibility into legal spend.
Matters made easy
Free your team from busywork and focus on delivering outcomes that matter.
Executive analytics
Elevate legal from a cost center to a strategic partner with measurable impact.
Automate invoice review
Legal teams regain control of spend without adding headcount. Vendors gain visibility, clarity, and faster feedback on submissions. Finance gains confidence in compliance. And legal finally frees itself from endless manual reviews.
Proactively manage vendor relationships
Legal gets tighter control of spend, vendors get a simpler and more transparent billing experience, and the business ensures every dollar delivers maximum value.
OnitX ELM
Secure. Scalable. Configurable.
Legal operations isn't a one-size-fits-all. OnitX ELM adapts to the way your team works, with enterprise-grade security and flexible workflows that scale as you grow. Confidence that your system is as strong and adaptable as your legal team.
The results speak for themselves
Outcomes that matter. Impact you can measure. Proof you can show.
Leading legal departments trust OnitX ELM to deliver:
30-50% Reduction in Outside Counsel Spend and 40% Faster Matter Cycles
reduction in outside counsel spend
40%
faster matter cycle times
100s
of hours saved every year
The foundation of legal transformation
Vendor portal
Empower vendors to collaborate directly with Legal; upload invoices, budgets, and accruals all in one place.
Spend management
Get comprehensive visibility into all legal expenditures from budgets and accruals to invoice review with Spend Agent as a powerful add-on
Matter management
Our software for legal teams allow users to manage all aspects of legal matters throughout their lifecycle.
Legal document management
Legal document management using built-in capabilities and integrations with NetDocuments, iManage, or Sharepoint.
Custom workflows
Create workflows to address the specific challenges of enterprise legal teams and reduce time spent manually managing processes.
Reporting
Consolidated, actionable reporting for better decision-making, all in real-time.
FAQs
What is legal e-billing and how does it work?
Legal e-billing is the electronic submission, review, and approval of law firm invoices. Legal e-billing software automates invoice validation, checks charges against outside counsel billing guidelines, and flags potential billing errors. This helps corporate legal departments reduce manual work, control legal spending, and improve financial visibility.
What are UTBMS codes and why do they matter?
Uniform Task-Based Management System (UTBMS) codes are standardized codes used to categorize legal work, expenses, and activities on law firm invoices. They help corporate legal departments understand where money is being spent, compare costs across matters and law firms, and identify billing trends or inconsistencies.
What is the LEDES format?
The Legal Electronic Data Exchange Standard (LEDES) is a standardized format for exchanging electronic legal invoices between law firms and corporate legal departments. LEDES files contain structured billing information, including timekeepers, rates, hours, expenses, and matter details. This enables legal e-billing systems to automate invoice processing, validation, and reporting.
What should a legal billing guideline include?
Outside counsel billing guidelines should define approved billing rates, staffing expectations, expense policies, invoice submission requirements, and prohibited charges. They should also establish rules for time entry descriptions, billing increments, budget approvals, and dispute resolution. Clear guidelines help law firms understand expectations and enable legal departments to review invoices consistently.
How do you benchmark outside counsel rates?
Outside counsel rate benchmarking compares law firm billing rates against relevant market data and historical legal spend. Legal departments should evaluate rates by practice area, geography, firm size, timekeeper seniority, and matter complexity. Comparing rates alongside staffing efficiency and matter outcomes provides a more complete picture of outside counsel value.
What are the most common legal invoice billing errors?
Common legal invoice errors include duplicate charges, incorrect hourly rates, vague time entries, block billing, excessive staffing, and expenses that violate outside counsel billing guidelines. Legal e-billing software can automatically flag many of these issues, helping legal departments identify discrepancies, enforce billing policies, and reduce unnecessary legal spending.
How long does it take to roll out legal e-billing?
Legal e-billing implementation timelines vary based on the number of law firms, billing guidelines, integrations, and existing financial systems. A rollout typically involves configuring billing rules, importing matter and vendor data, onboarding law firms, testing invoice submissions, and training users. A phased rollout can help organizations manage complexity and minimize disruption.
Can law firms submit invoices directly into Onit?
Onit’s legal e-billing solutions support electronic invoice submission by outside counsel, helping corporate legal departments centralize invoice review and approval. Submission methods and supported formats depend on the specific Onit product and configuration. Organizations should confirm available law firm submission workflows, including portal access and LEDES support, during implementation planning.