Author: carl.murray

The 29 best legal podcasts to listen to in 2023

By 2023, 164 million people in the U.S. will listen to podcasts every month, according to Activate Consulting. That’s a staggering 412.5% increase since 2013.

Not only are podcasts a popular form of entertainment, they’re also an incredibly popular way to learn. Users learn anywhere at any time, and podcast episodes are much shorter than traditional mediums like textbooks. This is great for people with busy schedules who want to learn about complex topics — a perfect match for those in the legal industry.

From current court cases to diversity in law, there’s a topic for everyone. But it can be tough finding the “right” show amid the hundreds of thousands out there.

Skip the hassle of searching Spotify or Apple Podcasts and easily find a new educational favorite on our list of 29 of the best legal podcasts. These top legal podcasts combine great research, expert input, and engaging storytelling to help you expand your industry knowledge while making the most of your time. Happy listening!

Best legal podcasts for technology and innovation

At SimpleLegal, it goes without saying that we’re obsessed with all things legal tech. These podcasts are our go-to’s for discussions on the latest tools and advancements and how cutting-edge legal software will continue to transform the industry.

1. TECHNICALLY LEGAL

If you’re like us and love nerding out over legal technology, Technically Legal is the podcast for you. Each episode features a prominent leader in the legal industry chatting with host Chad Main, attorney and founder of alternative legal services provider Percipient, about their relationship with legal tech and best practices for implementation. Our very own co-founder and advisor, Nathan Wenzel, was even featured on one episode.

2. LAWNEXT

This podcast from lawyer and journalist Bob Ambrogi centers on the latest industry changes, many of which are driven by or include legal technology. Ambrogi’s interviewing skills shine as he holds conversations with innovative legal software CEOs, GCs, and other prominent industry figures.

3. LEGAL TOOLKIT

This Legal Talk Network podcast offers great advice for those looking to get into the management side of law. Host Jared Correia is the CEO of Red Cave Consulting, which offers law firm business management consulting and technology services. Each month, Correia introduces listeners to top lawyers and legal professionals who discuss the tools, services, and programs they use to improve their practices. You can catch SimpleLegal’s co-founder Nathan Wenzel on an episode about legal process management for in-house counsel.

4. LEGAL TECH MATTERS

The title of this podcast says it all. What’s unique about this tech-centric show is that there are 5 hosts, each with their own different legal background and approach to interviewing. This variety of personalities makes for extra-compelling episodes that cover everything from using software in dispute resolutions to pro bono programs.

Best legal news and current legal events podcasts

In the ever-changing world of law, keeping up with landmark rulings and legal debates is crucial. Tune into these podcasts to hear the latest news from courtrooms, legal newspapers, and law classrooms across the country.

5. LAW360’S PRO SAY

Think of Pro Say as the CliffsNotes of legal news. Every week, this Law 360 podcast shares a recap of what happened in the legal world in the past seven days. The two hosts — legal journalists Amber McKinney and Alex Lawson — chat about big stories as well as a few that didn’t make the headlines. With the help of their expert guests, they break down legalese and present stories in a clear and accessible format.

6. LAWYER 2 LAWYER

This award-winning Legal Talk Network podcast has been going strong since 2005, making it one of the longest-running online podcasts. It remains a trusted resource for current events in the legal industry and discussions of recent rulings. Each episode is hosted by criminal defense lawyer J. Craig Williams and features many industry experts as guests. Get ready for insightful debates about hot topics from courts across the United States.

7. BLOOMBERG LAW

Emmy Award-winning journalist June Grasso hosts this podcast, which analyzes legal issues and major cases in the news. While the show doesn’t release episodes on a set schedule, you can usually count on a handful of releases each month. The short episodes examine different areas of law through interviews with legal scholars and practicing attorneys.

Best legal thought leadership podcasts

These shows feature thought-provoking conversations on ethics, politics, and the future of law. The discussions bring multiple perspectives to light, giving you the opportunity to reflect on issues from new points of view.

8. EVOLVE THE LAW

Above the Law manages one of the most popular legal blogs, so it’s no surprise that their podcast, Evolve the Law, is top-notch as well. Attorney Ian Connett, founder of Quantum Jurist, interviews a prominent legal figure in each episode to discuss industry trends and the future of law.

9. LAWYERS GONE ETHICAL

While this podcast ended in 2020, we still remain fans of its extensive library of episodes dedicated to deep dives on the evolution of legal ethics. State Bar defense attorney Megan Zavieh and her guests tackled key questions and points surrounding the tricky ethics of attorneys and legal professionals using social media, protecting data, legal marketing, and more.

10. THINKING LIKE A LAWYER

Above the Law’s Kathryn Rubino and Joe Patrice combine their experiences as journalists and litigators on this great podcast that takes a unique approach to legal discussions. Together, the hosts talk through an everyday experience and reexamine it through the eyes of a lawyer. If you’ve ever wanted to dig into the legal side of an impeachment proceeding or the accuracy of how attorneys are portrayed on TV, this show’s for you.

Best legal diversity, equity, and inclusion podcasts

Many industries are focused on diversity, equity, and inclusion (DE&I) in the workplace, including legal, which has historically struggled in these areas. These podcasts will help you understand the barriers to DE&I and how we can work together to eliminate them.

11. LGBT BAR NY

You can’t beat this podcast when it comes to legal perspectives on LGBTQIA+ issues. LGBT Bar of NY executive director Eric Lesh and New York Law School professor Art Leonard co-host monthly episodes. The duo tackles relevant topics like the legality of bakeries refusing to bake for gay weddings, adoption agencies discriminating against same-sex couples, and more.

12. TODAY’S WORKPLACE

Hosted by attorney Barbara Johnson and human resources executive and DE&I strategist Belinda Reed Shannon, this award-winning podcast covers diversity topics as well as other issues connected to employment law. From systemic discrimination cases to creating effective DE&I programs, the duo and their thought leader guests have honest, compelling conversations that keep us coming back for more.

13. HEELS OF JUSTICE

Sarita Venkat, head of IP Transactions Worldwide at Apple, and Katherine Minarik, Vice President of Legal and Deputy General Counsel at Coinbase, co-hosted this women-focused legal podcast. While the show ended in 2021, we still re-listen to the interviews with trailblazing women attorneys who made waves in politics, courtrooms, and boardrooms.

14. THE JABOT

An offshoot of legal blog Above the Law, this podcast focuses on stories of women, people of color, LGBTQIA, and other marginalized groups in the legal industry. Named for the collar Ruth Bader Ginsberg wore on the bench, the show wants to serve as “a reminder that, even when we aren’t winning, we’re still a powerful force to be reckoned with.”

15. DIVERSITY EVER AFTER

Baker Donelson’s DE&I podcast does an excellent job of examining diversity from all different angles, from discussions on how a lack of DE&I impacts mental health to the history of code-switching. And most of the episodes are under 30 minutes, making it a binge-worthy favorite.

16. DIMENSIONS OF DIVERSITY

Hosted by Buchanan Ingersoll & Rooney’s Chief Diversity Officer, Lloyd Freeman, this podcast is an especially great listen for aspiring legal leaders. Many of Freeman’s prominent guests include C-suite executives and senior attorneys who share their practical advice and insights on all things DE&I in the legal industry. All their episodes captivate our attention, but we especially recommend the conversation on what white male allies can do to boost DE&I.

Best law school and professional development podcasts

Whether you’re fresh out of law school or an experienced attorney looking to build your career, the expert hosts and guests on these podcasts can help you meet your goals.

17. ABA LAW STUDENT PODCAST

This podcast from the American Bar Association Law Student Division is a must-listen for all current law students and recent grads. This show covers everything from current court cases to practical advice on using your degree. There’s also a solid roster of inspiring interviewees who share their unique professional journeys in law, whether at a firm, in-house, or elsewhere.

18. LAWYERIST

On the Lawyerist podcast, hosts Stephanie Everett and Jennifer Whigham invite a successful lawyer to talk about the future of practicing law. Weekly podcast episodes cover a range of topics, such as law school, entrepreneurship, marketing, and business models — including models suitable for small firms and solo attorneys — in the legal industry.

19. UN-BILLABLE HOUR

Experienced attorney and law firm management professional Christopher T. Anderson spends one (un-billable) hour each month giving advice about managing a law firm. He covers topics such as finding your niche in the legal industry, leveraging AI, and hiring top talent. This one’s a great listen for aspiring managing partners and CLOs.

20. ASKED AND ANSWERED

This American Bar Association Journal podcast discusses topics relevant to lawyers both in and out of the office. Host Stephanie Francis Ward interviews top-of-the-industry guests to learn about their careers as well as professional and personal obstacles they’ve overcome.

21. NEW SOLO

If you’re interested in going solo or improving your solo practice, be sure to subscribe to this show. Legal consultant Adriana Linares hosts conversations about legal entrepreneurship. Each month, Linares invites a guest to talk about networking, helpful legal technology, and law practice management.

22. LADIES WHO LAW SCHOOL

Recent law school grads Haylie Davis and Samantha Lemke describe their podcast as perfect for “everyone who ever thought ‘hmmm, maybe law school seems fun.’” This duo shares their own law school experiences with humor and heart, helping other current and prospective students navigate their journey. We love their down-to-earth personalities and their colorful line of merchandise.

23. LAW SCHOOL TOOLBOX

This legal podcast takes an entertaining approach to conversations about law school, legal careers, and life. Each week, Alison Monahan and Lee Burgess — both law school and bar exam experts — share practical advice to help students navigate academic matters, careers, and more.

24. LAWYER STORIES

A spinoff of the Instagram account with the same name, this upbeat and motivational podcast features different legal guests sharing their professional and personal journeys. Tune in to hear about all different forms of what success in law looks like.

Best legal pop culture analysis podcasts

These creative and compelling shows examine noteworthy legal cases and topics in both real-world and fictional settings. Ready, set, binge.

25. COURT JUNKIE

As the name implies, this podcast is geared toward anyone who loves digging into the criminal law aspects of true crime. Founder and host Jillian Jalali highlights injustices and issues within the U.S. judicial system by reviewing court documents, attending trials, and interviewing key people involved in cases.

26. THE LEGAL GEEKS

Self-proclaimed geeks and licensed e-discovery attorneys Jessica Mederson and Joshua Gilliland host this innovative podcast examining superhero and sci-fi favorites through a legal lens. Grab your popcorn and listen to fun and thought-provoking episodes like “Legal Analysis of Dr. Strange and the Multiverse of Madness” and “Did Ultraman Commit a War Crime?”

27. LEGAL WARS

This riveting show dives deep into some of the most famous U.S. court cases. Author, actor, entrepreneur, and Harvard Law School graduate Hill Harper hosts this well-researched and entertaining law podcast. In each episode, Harper works through court transcripts and interviews in real-time, making you feel as if you’re listening from the jury box.

Bonus: Notable mentions

These high-quality shows may not fall into one of our previous categories, but we just couldn’t leave them off our list of the best podcasts.

28. AMICUS

Slate writer Dahlia Lithwick hosts this legal podcast that centers on the 9 Supreme Court justices. Lithwick highlights the extreme influence these 9 individuals have over how U.S. laws are written, interpreted, and enforced. Episodes often feature politicians, professors, and legal professionals, who provide expert insight into Supreme Court issues.

29. HANDEL ON THE LAW

Witty and humorous attorney Bill Handel has hosted this radio show-turned-podcast since 1985. It’s stayed popular because of Handel’s bold, funny, and helpful advice to callers on the weekly show. It’s a great way to learn another lawyer’s perspective on legal questions — and to have a good laugh.

Expand your education with the SimpleLegal Learning Center

After you get your fill of legal podcasts, be sure to check out our lists of the top legal blogs and top law books. And if you’re looking to learn more on a specific topic, visit our free Learning Center for educational blog posts, whitepapers, and videos on all things corporate legal. Subscribe and get the latest updates delivered right to your inbox!

Legal billing guidelines: what to include & how to enforce them

Legal billing guidelines are a binding agreement between a legal department and a law firm, ensuring payment in exchange for legal work. The guidelines establish rules for legal invoicing formats, staffing, deadlines, and other important aspects of the working relationship.

Think of your legal billing guidelines (also known as outside counsel guidelines) as the underlying foundation for creating a positive and meaningful partnership between legal departments and law firms. Guidelines are one of the most effective ways to control your legal spend and build stronger working relationships.

Here’s how to create your own legal billing guidelines to set up a successful, thriving relationship with your outside vendors.

Why it’s crucial to set clear expectations for law firm billing

The foundation of any great relationship with your outside counsel is clear expectations. If law firms aren’t aware of your goals or what you expect of them, they will likely miss the mark when they begin billing. Clear, actionable, easy-to-understand billing guidelines are the key to getting your outside law firms up and running at maximum efficiency.

When creating billing guidelines to better onboard outside counsel, in-house legal departments can be intimidated by the detail needed in these documents. Contrary to popular belief, billing guidelines don’t need to be long, complex, and riddled with legal terms. Often, you can start with your main billing requirements, adding and improving detail as your needs change, your team grows, and your expectations become more specific.

What to include in legal billing guidelines

You want to convey to your law firms why billing guidelines are important. Guidelines aren’t meant to set unachievable standards for your law firms; instead, they create a baseline for expectations, so you can ensure that everyone is on the same page.

In working with our clients and legal departments of all sizes, we’ve found five key elements common in legal billing guidelines:

1. Introduction
2. Staffing
3. Legal invoicing and law firm billing procedures
4. Timing
5. Signature page

Introduction

The billing guidelines introduction states the purpose of the document and the expectations of the relationship. Use this section to define what a great working relationship is for both parties. Keep in mind that your legal billing guidelines are not a set of demands; they are a guide for building strong partnerships between legal ops and vendors.

Your introduction to your law firm billing guidelines should include the following:

  • The date when the billing guidelines will go into effect
  • A declaration of your legal department’s right to modify or reject invoices that do not comply with the guidelines
  • A reminder for law firms to accept the terms by signing the signature page included with the guidelines


Keep your introduction brief — three or four short paragraphs — so you don’t overwhelm your vendors right at the beginning.

Staffing

The staffing section dictates dictates who has the right to hire vendors, addresses appropriate levels for staffing certain projects, and outlines the approval process for staffing changes.

Set the expectation that you will only pay for work that is appropriate for the timekeeper’s role and expertise. In other words, clearly state that you won’t pay partner-level rates for work that could be completed by an associate or paralegal. If your department does not pay for work completed by interns or first-year associates, include those rules as well.

It’s also important to address inevitable changes in staff. If an attorney working on your matter leaves the law firm or moves to another account, how do you want the situation to be handled? Consider requiring vendors to notify your team within a certain number of days of a timekeeper’s departure. You may also want to invoke your right to approve or reject the replacement timekeeper.

Legal invoicing & law firm billing procedures

Your billing procedures explain how outside counsel must submit invoices and define your preferred legal invoicing format.

First, establish how you would like to receive invoices. If you use an e-Billing platform such as SimpleLegal, include instructions (or a link to an external resource) for how to submit invoices through the system.

Next, describe how invoices should be formatted and what they should include. For example, you could write that all invoices must include:

  • Matter name and ID
  • Description of work completed
  • Timekeeper name, title, and rate


If you have a preferred format, such as LEDES files, state your preferences and acceptable substitutions.

Timing

This section outlines how often vendors should submit invoices and how they will be paid.

If you want to stay on top of your budget and accruals management, you need to control your invoicing timeline. Use this section to establish the following:

  • Frequency of invoice submissions (e.g., vendors must submit invoices weekly, monthly, etc.)
  • Timeline for invoice payment (e.g. we will pay invoices within 30 days of receipt)
  • Penalties for late invoices (e.g., invoices submitted 1-30 days after the due date will be discounted by X%)
  • Invoices that will not be paid (e.g., invoices submitted more than 90 days after the work has been completed will not be paid)
  • Method of payment (check or electronic payment)

Signature page

The signature page is your insurance that your outside law firms have read the billing guidelines.

It’s difficult to enforce guidelines if your vendors can claim they never received or read them. A simple signature page that states, “Our firm acknowledges receipt and accepts the terms of these legal billing guidelines” can prevent a lot of disputes and headaches down the line.

How to enforce legal billing guidelines with e-Billing solutions

When leveraging a legal spend and a matter management solution, it’s essential to specify how you want outside counsel to submit invoices and explain how you’ll enforce billing guidelines. Law firms are accustomed to using various legal billing systems, so don’t be afraid to get specific with your requirements.

If you use a system like SimpleLegal, you’d describe the process for submitting invoices via CounselGO. Outline the process for getting started with a new legal billing system, establish the timeline for submitting invoices, and provide any key contacts for billing related inquiries.

You may want to go beyond general law firm billing procedures — like explaining how vendors should bill specific expenses and fees. For example, if you limit the number of hours that can be billed to certain UTBMS task codes, make sure to include those details in your billing guidelines.

You should also include a section on prohibited fees so you can be clear about what you aren’t willing to pay for. Below is an example of a section addressing prohibited charges:

[Company] does not accept invoices with block billing. We ask that all invoices include line item detail for work performed. Furthermore, we do not accept invoices that bill for:

  • First-class travel
  • Administrative work
  • Time spent preparing invoices
  • Expenses associated with printing, scanning, photocopying, or postage

Lastly, don’t forget to explain how these rules will be enforced through your e-Billing system. If you’re using SimpleLegal, you can automatically reduce or reject invoices that do not adhere to your legal billing guidelines — but you don’t want that to come as a surprise to your vendors. Be up front about the reduction/rejection process so you can avoid disputes in the future.

Align with finance & accounting

Legal teams must align closely with their finance and accounting teams. Use legal billing guidelines to define processes that will help reduce billing errors and streamline collaboration between legal and finance.

For instance, if you’re collecting monthly unbilled estimates from your law firms, it’s important to explain how outside counsel should submit those estimates. If you’re using SimpleLegal, we’ll email and collect these from your law firms automatically.

Use legal billing guidelines to outline the processes for the following:

  • Accruals: How should they be calculated, and when should they be submitted?
  • Budgeting: Do you want your law firms to submit budgets and forecasts? If so, how often and in what format?

Work with finance and accounting to determine processes that will make their jobs easier. When the legal department and finance/accounting departments are on the same page, it’s easier to gain better visibility in current and future legal spend.

The ultimate goal of legal billing guidelines

The goal isn’t to overwhelm your law firms with terms that paralyze their ability to do good work. The key here is to set clear expectations. Legal billing guidelines don’t need to be complex. View your guidelines as a living document that you are constantly building and reiterating as your legal team grows and changes.

If you’re looking for a more detailed breakdown of billing guidelines and what detail you should be including, download our white paper Legal Billing Guideline Best Practices. This comprehensive guide covers the key segments of billing guidelines and provides strategies for effectively communicating and enforcing them.

2021 Guide to UTBMS Codes and ABA Codes

The Uniform Task-Based Management System (UTBMS) details a series of code sets that law firms use to classify services on electronic invoices that they send to clients, such as legal operations and corporate legal departments.

UTBMS codes make detailed spend reporting possible by ensuring that each task and expense is categorized. That way, when you notice in Q1 that spending is out of control, you’re able to identify and solve the problem before Q4. Of course, in order for reporting to be accurate, you must first fully understand UTBMS codes and how to use them.

What are UTBMS codes?

UTBMS codes are a set of codes originally developed by the American Bar Association (ABA), the Association of Corporate Counsel (ACC), and PricewaterhouseCoopers (PwC). Now, UTMBS standards are maintained by the Legal Electronic Data Exchange Standard (LEDES) Oversight Committee, also known as LOC.

The creators designed UTBMS Codes to standardize the categorization of legal services and expenses so that legal work and the associated costs could be easily identified and analyzed. You can learn more about the LEDES file format and LOC here (https://www.simplelegal.com/blog/ledes-file-format-defined).

UTBMS codes are used in many legal systems around the world, including the United States, Canada, and the United Kingdom. For this article, we will focus on UTBMS standards for e-Billing set by the ABA and LOC.

American Bar Association UTBMS codes

When used consistently and properly, ABA UTBMS task codes allow you to monitor legal spending and associated activities.

All ABA UTBMS codes are broken into categories and phases. Categories are identified by the beginning letter (e.g., L for ABA litigation codes) while phases are specified by the number (100s for phase 1, 200s for phase 2, etc.). While some UTBMS codes are fairly self-explanatory, others require a deeper explanation. We’ll walk you through all of the ABA UTBMS codes, and provide more insight when necessary.

Activity

Activity codes identify the type of activity associated with a cost.

  • A101 Plan and prepare for
  • A102 Research
  • A103 Draft/revise
  • A104 Review/analyze
  • A105 Communicate (in firm)
  • A106 Communicate (with client)
  • A107 Communicate (other outside counsel)
  • A108 Communicate (other external)
  • A109 Appear for/attend
  • A110 Manage data/files
  • A111 Other

Although not all clients require the use of UTBMS activity codes, this code set is useful for segmenting specific types of work. For instance, the four separate communication codes ensure more accurate spend tracking for both the counsel and the client. In situations where you may need to consult with an expert as well as outside counsel, codes A108 and A107, respectively, would allow you to categorize time spent on each type of communication.

Bankruptcy

Derived from the code set published by the U.S. Department of Justice, bankruptcy UTBMS codes are intended only for bankruptcy matters. All adversarial tasks are covered by the litigation code set. The 21 bankruptcy ABA task codes are broken up into four phases.

B100 Administration

UTBMS codes in the B100 phase include administrative work during preparation, such as research, fee applications, and communication with creditors.

  • B110 Case Administration: Preparation of coordination and compliance matters, financial affairs statements, and general creditor inquiries
  • B120 Asset Analysis and Recovery: Identification and review of potential assets including causes of action and non-litigation recoveries
  • B130 Asset Disposition: Sales, abandonment and transaction work related to asset disposition
  • B140 Relief from Stay/Adequate Protection Proceedings: Matters relating to termination or continuation of automatic stay under 362 and motions for adequate protection
  • B150 Meetings of and Communications with Creditors: Preparing for and attending the conference of creditors, the 341(a) meeting and other creditors’ committee meetings
  • B160 Fee/Employment Applications: Preparations of employment and fee applications for self or others; motions to establish interim procedures
  • B170 Fee/Employment Objections: Review of and objections to the employment and fee applications of others
  • B180 Avoidance Action Analysis: Review of potential avoiding actions under Sections 544-549 of the Code to determine whether adversary proceedings are warranted
  • B185 Assumption/Rejection of Leases and Contracts: Analysis of leases and executory contracts and preparation of motions specifically to assume or reject
  • B190 Other Contested Matters (excluding assumption/rejection motions): Analysis and preparation of all other motions, opposition to motions and reply memoranda in support of motions
  • B195 Non-Working Travel: Non-working travel where the court reimburses at less than full hourly rates

B200 Operations

B200 codes cover business matters, such as document review, employee benefits, cash collaterals, real estate, and tax issues.

  • B210 Business Operations: Issues related to debtor-in-possession operating in chapter 11 such as employee, vendor, tenant issues and other similar problems
  • B220 Employee Benefits/Pensions: Review issues such as severance, retention, 401K coverage and continuance of pension plan
  • B230 Financing/Cash Collections: Matters under 361, 363 and 364 including cash collateral and secured claims; loan document analysis
  • B240 Tax Issues: Analyses and advice regarding tax-related issues, including the preservation of net operating loss carry forwards
  • B250 Real Estate: Review and analysis of real estate-related matters, including purchase agreements and lease provisions (e.g., common area maintenance clauses)
  • B260 Board of Directors Matters: Preparation of materials for and attendance at Board of Directors meetings; analysis and advice regarding corporate governance issues and review and preparation of corporate documents (e.g., Articles, Bylaws, employment agreements, compensation plans, etc.)

B300 Claims and Plan

The B300 codes are used for all work related to claim inquiries and preparing disclosure statements and business plans.

  • B310 Claims and Administration Objections: Specific claim inquiries; bar date motions; analyses, objections and allowances of claims
  • B320 Plan and Disclosure Statement (including Business Plan): Formulation, presentation and confirmation; compliance with the plan confirmation order, related orders and rules; disbursement and case closing activities, except those related to the allowance and objections to allowance of claims

B400 Bankruptcy-Related Advice

All advice, analyses, and consultations related to bankruptcy matters fall under the B400 code set.

  • B410 General Bankruptcy Advice/Options: Analysis, advice and/or opinions regarding potential bankruptcy related issues, where no bankruptcy case has been filed
  • B420 Restructurings: Analysis, consultation and drafting in connection with the restructuring of agreements, including financing agreements, where no bankruptcy case has been filed

Counseling

Counseling is one of the broader categories of UTBMS codes. This code set is designed to cover time used by attorneys preparing to provide legal advice. Generally, the counseling ABA task codes do not attribute time to a specific matter. Instead, they serve as a catchall billing code for time spent on research throughout a monthly billing period.

  • C100 Fact Gathering: All initial inquiries, meetings, and data/information collection related to the assignment
  • C200 Researching Law: Time spent researching relevant case law or general investigation as well as consultations with experts
  • C300 Analysis and Advice: Analysis of work performed under C100 and C200 along with providing opinions and advice to client
  • C400 Third Party Communication: Discussions with third parties such as regulators or parties to contracts with the client

Expense

Expense UTBMS codes help with budget tracking by categorizing types of spending.

  • E101 Copying
  • E102 Outside printing
  • E103 Word processing
  • E104 Facsimile
  • E105 Telephone
  • E106 Online research
  • E107 Delivery services/messengers
  • E108 Postage
  • E109 Local travel
  • E110 Out-of-town travel
  • E111 Meals
  • E112 Court fees
  • E113 Subpoena fees
  • E114 Witness fees
  • E115 Deposition transcripts
  • E116 Trial transcripts
  • E117 Trial exhibits
  • E118 Litigation support vendors
  • E119 Experts
  • E120 Private investigators
  • E121 Arbitrators/mediators
  • E122 Local counsel
  • E123 Other professionals
  • E124 Other

Expense UTBMS codes are generally combined with a related activity code. For example, an invoice might include activity code A102 paired with expense code E101. A102 categorizes the time spent researching, while E101 specifies money spent on printing copies of that research.

This code set not only facilitates educated budget planning but also simplifies the process of submitting attorney expenses.

Litigation

ABA litigation codes are broken into five phases and encapsulate the entire litigation process.

L100 Case Assessment, Development, and Administration

  • L110 Fact Investigation/Development
  • L120 Analysis/Strategy
  • L130 Experts/Consultants
  • L140 Document/File Management
  • L150 Budgeting
  • L160 Settlement/Non-Binding ADR
  • L190 Other Case Assessment, Development and Administration

During the initial stages, L100 codes could be combined with activity UTBMS codes. For example, A106 (Communicate with client) might be paired with L110 or L120 because client communication would help formulate the litigation strategy.

L200 Pre-Trial Pleadings and Motions

  • L210 Pleading
  • L220 Preliminary Injunctions/Provisional Remedies
  • L230 Court Mandated Conferences
  • L240 Dispositive Motions
  • L250 Other Written Motions and Submissions
  • L260 Class Action Certification and Notice

Expense codes often accompany L200 codes, such as E112 (Court fees) associated with filing for class certification (L260) or filing a pleading (L210).

L300 Discovery

  • L310 Written Discovery
  • L320 Document Production
  • L330 Depositions
  • L340 Expert Discovery
  • L350 Discovery Motions
  • L390 Other Discovery

L400 Trial Preparation and Trial

  • L410 Fact Witnesses
  • L420 Expert Witnesses
  • L430 Written Motions and Submissions
  • L440 Other Trial Preparation and Support
  • L450 Trial and Hearing Attendance
  • L460 Post-Trial Motions and Submissions
  • L470 Enforcement

This phase also calls for the use of expense fees, such as E114 (Witness fees) when interviewing an expert witness (L420).

L500 Appeal

  • L510 Appellate Motions and Submissions
  • L520 Appellate Briefs
  • L530 Oral Argument

L600 e-Discovery
In 2011, LOC and ABA ratified the litigation codes to include a sixth phase for an e-Discovery code set. Each parent task code has sub-task codes for more granular tracking. To keep this brief, we’ll list only the parent tasks.

  • L600 Identification
  • L610 Preservation
  • L620 Collection
  • L630 Processing
  • L650 Review
  • L660 Analysis
  • L670 Production
  • L680 Presentation
  • L690 Project management

Project

For non-litigation matters, project codes are used for administrative filings, transactions, and stand-alone projects. The project code set includes eight phases.

  • P100 Project Administration: All initial administration work such as developing, negotiating, and revising the plan and budget for the matter at hand
  • P200 Fact Gathering/Due Diligence

Codes within the P200 phase are used for time spent on fact investigation, document retrieval, and preparation of reports with clients. They also cover coordination with third parties related to these activities.

Each P200 UTBMS code designates time spent on fact investigation/due diligence from a specific perspective, such as tax or environmental.

  • P210 Corporate Review
  • P220 Tax
  • P230 Environmental
  • P240 Real and Personal Property
  • P250 Employee/Labor
  • P260 Intellectual Property
  • P270 Regulatory Reviews
  • P280 Other

P300-P800 make up the additional codes within this phase.

  • P300 Structure/Strategy/Analysis: Time spent on analysis done for the purposes of developing the strategy for a project or transaction. This includes all steps taken to create a written outline or description of the strategy
  • P400 Initial Document Preparation/Filing: Tasks performed to prepare documents and opinions before being sent to third parties. This includes filing documents, related communications with the client, and review of client-generated transaction documentation
  • P500 Negotiation/Revision/Responses: Time spent negotiating and revising P400 transaction documentation, including all related document review, meetings and client communications
  • P600 Completion/Closing: All tasks related to transaction pre-closing and closing, project completion or filing acceptance, such as attendance at closing
  • P700 Post-Completion/Post Closing: All post-completion or post-closing tasks such as amendments to final documentation and resolution of post-closing issues. Also includes all implementation tasks (e.g., funds held in escrow) and preparation of closing binders (i.e., primarily clerical actions)
  • P800 Maintenance and Renewal: All tasks related to subsequent maintenance and renewal requirements under the terms of the transaction or project such as monitoring of lease agreements, routine waivers and coordination of UCC requirements

Workers’ Compensation

The workers’ compensation code set was not originally included but was defined by a 2010 ratification. Many tasks include a “Commentary & Practice Tips” subset that shares the same code as the parent task. For example, WC 110 could refer to Fact Investigation/Development or the Commentary & Practice Tips related to that task.

This UTBMS code set includes a total of five phases and 27 ABA task codes. For the sake of brevity, we will provide a high-level description of each phase. It’s important to note that the Workers’ Compensation code set does not include phase-level parent tasks (WC 100, WC 200, WC 300, etc.)

WC 100 phase: All actions related to researching the case matter, strategizing, consulting with experts, and settlements.

  • WC 110 Fact Investigation/Development
  • WC 110 Commentary & Practice Tips
  • WC 120 Analysis/Strategy
  • WC120 Commentary & Practice Tips
  • WC 130 Experts/Consultants
  • WC130 Commentary & Practice Tips
  • WC 150 Budgeting
  • WC 150 Commentary & Practice Tips
  • WC 160 Settlement/Resolution
  • WC 160 Commentary & Practice Tips
  • WC 180 Alternative Fee Arrangements

WC 200 phase: Time spent preparing and filing pleadings, conferences with judge, negotiating alternative fee arrangements.

  • WC 210 Pleadings
  • WC 210 Commentary & Practice Tips
  • WC 230 Conferences with Judge
  • WC 230 Commentary & Practice Tips
  • WC 280 Alternative Fee Arrangements

WC 300 phase: Time spent on all discovery motions, document production/acquisition, and depositions.

  • WC 310 Written Discovery
  • WC 310 Commentary & Practice Tips
  • WC 320 Document Production/Acquisition
  • WC320 Commentary & Practice Tips
  • WC 330 Depositions
  • WC 330 Commentary & Practice Tips
  • WC 334 Deposition Report
  • WC 340 Expert Discovery
  • WC 340 Commentary & Practice Tips
  • WC 350 Discovery Motions
  • WC 350 Commentary & Practice Tips
  • WC 360 Discovery On-Site Inspections/Visits
  • WC 360 Commentary & Practice Tips
  • WC 380 Alternative Fee Arrangements

WC 400 phase: Time spent on preparing for and communicating with witnesses, drafting written motions, and preparing for and attending hearings.

  • WC 410 Fact Witnesses
  • WC 410 Commentary & Practice Tips
  • WC 420 Expert Witnesses
  • WC 420 Commentary & Practice Tips
  • WC 430 Written Motions/Submissions
  • WC 430 Commentary & Practice Tips
  • WC 440 Hearing Preparation and Support
  • WC 450 Hearing
  • WC 450 Commentary & Practice Tips
  • WC 460 Post-Hearing Conferences/Motions/Submissions
  • WC 460 Commentary & Practice Tips
  • WC 480 Alternative Fee Arrangements

WC 500 phase: Time spent on all appellate proceedings.

  • WC 510 Appellate Proceedings/Motions Practice
  • WC 510 Commentary & Practice Tips
  • WC 520 Appellate Briefs
  • WC 520 Commentary & Practice Tips
  • WC 530 Oral Argument

Easily track legal spend by UTBMS code with SimpleLegal

With SimpleLegal, you can easily process invoices using UTBMS codes to help customers better categorize outside counsel activity and track spend at a more granular level. Custom task, activity, and expense codes can also be used if your department leverages them.

When invoices are categorized, you can run standard or ad-hoc reports for matter-level comparisons of legal spend by task code as well as other insights, such as views into spend by tasks for your practice areas or specific vendors. SimpleLegal also provides a Spend Dashboard that quickly identifies your top task codes in use and provides information about average rates and how much was billed to each task code.

UTBMS codes also allow you to enforce billing guidelines and control spending. You can set limits and create warnings associated with specific codes in SimpleLegal’s platform so t expenses can be automatically approved, rejected, or adjusted.

Start using UTBMS codes to streamline spend management

Modern and intuitive, SimpleLegal provides all of the financial tools legal teams need to easily categorize spending, run detailed reports, enforce billing guidelines, and analyze budgets. Schedule a demo to see how you and your team can leverage SimpleLegal to gain total visibility into your legal spend.