Author: Onit

Modern Legal Operations Starts with Smarter Tools, Not More People 

Posted on August 1, 2025 by - Legal Operations

Modern legal operations doesn’t need more complexity. It needs a reset.

Legal teams everywhere are feeling the pressure: do more with less, move faster without compromising accuracy, and be strategic while staying compliant. Sounds like a tall order, doesn’t it? That’s where modern legal operations come in.  

Today’s legal departments are trading bloated systems and manual processes for purpose-built platforms which offer data-backed insights and integrated workflows. With the right legal ops tools in place, legal teams of all sizes can move from reactive to proactive, from being viewed as bottlenecks to becoming true business drivers. 

What Are Legal Ops Tools, and How Do They Support Modern Legal Operations? 

At their core, legal ops tools are the systems, software, and strategies that enable in-house legal teams to become high-performing business units. Think of them as the infrastructure of modern legal operations. These are the tools that provide visibility, consistency, and control across legal workstreams. 

Whether it’s managing outside counsel, wrangling contracts, automating invoice approvals, or pulling performance analytics for the GC’s board presentation, these tools are doing the quiet heavy lifting so legal professionals can focus on lawyering, not logistics. 

And here’s the kicker: you don’t need to be a Fortune 100 to get started. Legal operations is no longer a luxury. It’s a necessity, and modern legal operations help make that shift possible.

Top 5 Legal Ops Tools That You Can’t Live Without 

Not all tools are created equal. If you’re building out your legal ops tech stack as part of a modern legal operations strategy, start with these five. 

1. e-Billing & Spend Management 

Think of this as your financial GPS. Tools like Onit’s ELM e-billing help legal teams track every dollar spent, analyze outside counsel performance, and surface opportunities to switch from hourly billing to AFAs. It’s also a great way to build trust with finance by giving them exactly what they want: predictability. 

2. Matter Management 

No more mystery around who’s doing what, where, and by when. A matter management platform organizes caseloads, deadlines, documents, and stakeholders in one centralized space. Bonus points if it integrates with your other tools. Nobody needs another silo. 

3. Contract Lifecycle Management (CLM) 

From NDAs to MSAs to “we-needed-this-yesterday” custom deals, CLM tools accelerate contract review cycles, reduce risk, and bring visibility into every stage of the contract journey. 

4. Legal Service Requests & Intake 

Tired of email chaos and surprise fire drills? Legal intake tools are your “legal front door” and help standardize the way the business requests help, routes tasks, and automates common responses. Translation: fewer interruptions, more strategy. 

5. Analytics & Dashboards 

Legal teams are no longer the department of “no.” They’re strategic partners at the table. That means showing up with data. Modern legal operations depend on tools that deliver insights into spend, efficiency, and performance so you can speak the same language as your CFO. 

“We Have No Idea Where Our Legal Budget Is Going” 

That’s not just a stressful statement. It’s a red flag waving over your entire department. When legal spend is opaque and unpredictable, it creates ripple effects across the business. Finance loses confidence. Leadership starts asking hard questions. Legal’s seat at the strategy table starts to wobble. If you’ve ever found yourself scrambling to explain quarterly spikes or retroactively justifying outside counsel costs, it’s time to stop duct-taping your processes and start upgrading your foundation. 

This is where legal ops tools come in. The right tech stack doesn’t just help you track spend. It gives you the foresight to manage it. By consolidating billing data, enforcing guidelines, and surfacing actionable insights, modern tools replace guesswork with clarity. And in today’s fast-paced business environment, clarity is your most valuable currency. 

Chaos Isn’t a Strategy (But It’s Often the Default) 

You shouldn’t need a crystal ball to figure out where a contract is in the approval cycle or whether that vendor invoice was reviewed. But if your team is constantly chasing status updates across inboxes or relying on tribal knowledge to move matters forward, you’re not alone. You’re just stuck managing legal operations the way it used to be done. 

Legal ops tools solve this by creating structure around workflows. They help standardize intake, route requests based on urgency or risk, and give legal leadership the kind of performance metrics that other departments have had for years. No more managing legal like it’s 1999. No more spreadsheet heroics. Just a streamlined, connected way to run legal like a business unit… because that’s what it is. 

So if legal still feels like the team that slows things down instead of driving things forward, it’s not a people problem. It’s a tooling problem. And that’s fixable. 

Rethinking Legal Operations for a Modern Era 

Too often, legal operations has been synonymous with clunky systems and slow adoption. But today’s approach is different. It’s modular, agile, and built for the way legal actually works. Legal ops leaders aren’t looking for another layer of process. They’re looking for clarity, control, and cross-functional momentum. 

This evolution is particularly visible in how teams approach enterprise legal management. Not as a static system, but as a dynamic strategy. When powered by the right legal ops tools, modern legal operations become more than just a support function. They become a strategic engine that helps legal collaborate better with finance, support faster deal cycles with sales, and forecast resource needs before a crisis hits. 

This isn’t just a digital transformation for the sake of “change.” It’s legal, evolved and positioned to lead. 

Future-Proofing Legal: AI, Automation, and the Tools Ahead 

Legal ops tools aren’t static. As AI, NLP, and machine learning evolve, they’re rapidly being baked into legal operations platforms, making it easier to: 

  • Auto-classify incoming legal requests 
  • Flag risky contract language 
  • Review invoices for compliance 
  • Predict matter outcomes based on historical data 

In other words, your legal tech stack isn’t just about catching up. It’s about staying ahead. 

table with legal operations papers scattered on it

AI is already transforming the way legal work gets done. From invoice review to matter triage to contract risk scoring, legal ops teams are finding ways to scale their impact without scaling their headcount. And the best part? These tools are becoming easier to implement and easier to justify, especially when they show measurable ROI. 

For many teams, this next wave of modern legal operations is finally closing the gap between day-to-day legal work and enterprise legal management goals that once felt out of reach. 

What’s Your Move? 

The legal industry is transforming, and modern legal operations are the engine behind that evolution. Whether you’re a solo legal ops pro or part of a global team, investing in the right tools today will pay dividends tomorrow. Because at the end of the day, the best legal departments don’t just respond to change. They drive it. 

If you’re ready to take the next step, we’ve got two resources to help you get started. 

Step 1: Download our Legal Ops 101 One-Pager: A quick-hit guide to what legal ops is and why it matters. Perfect for busy GCs and legal ops leads needing a fast gut check. 

Step 2: Dive deeper with our Legal Operations 101 Whitepaper. This is a comprehensive, strategic blueprint for building and scaling a high-impact legal ops function. From hiring to tooling to cross-functional collaboration, it’s everything you need to chart the right course. 

Step 3: Already know what you need? Let’s talk. We’d love to hear what you’re solving for. 

Legal Tech Stack Reboot: Smarter Legal Operations Tools, On Your Terms

Posted on July 23, 2025 by - Legal Operations

Uploading 1 / 1 – Legal Tech Stack Reboot Smarter Legal Operations Tools On Your Terms.png Attachment Details Legal Tech Stack Reboot Smarter Legal Operations Tools On Your Terms - puzzle pieces to represent choice

Legal operations tools were supposed to simplify your work. Instead, they’ve multiplied it.

Most legal departments today are buried in disconnected systems: one for intake, another for invoice review, and even more just to get a clear report. The result? A tech stack that creates more problems than it solves, and a legal ops team stuck managing chaos instead of driving strategy.

Tasks are repeated. Workflows get bottlenecked. Spend slips through the cracks. And while your tech promises to do more, your team ends up doing the heavy lifting.

But never fear, change is here. The latest generation of legal tech — like Onit ELM — is smarter, faster, and actually works the way legal teams do. This is your chance to reboot.

Here’s how to evaluate what’s worth keeping, what’s holding you back, and what your legal operations tools should actually deliver.

Why Legal Tech Feels Broken (Even If It’s “Modern”)

What’s marketed as innovation often turns out to be a fresh coat of paint on the same legacy platform. Or worse: a tool that “uses AI” but still asks you to forward invoices to a shared inbox (booo!).

The brutal truth? Many legal ops teams are working harder just to keep their tech stack afloat. But often, they’re just getting buried under more work.

When your legal software becomes yet another system to navigate, rather than a tool that actually supports how your team works, it’s not helping. It’s slowing you down.

And that’s not modernization; that’s just maintenance and more work.

Why Legal Operation Tools Matter More Than Ever

Legal operations has moved from reactive service provider to proactive business partner, and expectations are rising. You’re being asked to control costs, forecast accurately, streamline intake, prove value, and do it all with limited resources.

You can’t meet that mandate with a disconnected set of point solutions. You need legal operations tools that are cohesive, intelligent, and action oriented. Your tech stack isn’t just supporting legal operations anymore. It defines what your department can achieve.

And the gap between the teams who have the right tools — and the ones who don’t — is only going to widen.

What Today’s Legal Ops Tools Should Actually Do

To move your legal team forward, your tools need to do more than plug gaps. They need to remove them entirely. Whether you’re managing matters, invoices, or workflows, here’s how a truly world-class platform can help.

1. Streamline Legal Spend Management and Invoicing

Tracking spend isn’t enough. Today’s tools should help you control it.

That means smarter automation, like flagging billing violations before they hit your desk. AI bill review should be baked into the platform, not added through a third party. You should be able to see which vendors are overspending, which departments are trending high, and where your money is going – without digging through PDFs or spreadsheets.

If your legal spend data lives in silos or static reports, you’re not just lacking insight. You’re losing leverage.

2. Activate AI That Actually Works for Legal

AI shouldn’t just generate summaries. You deserve AI that actually delivers results.

Legal operations tools that claim AI functionality need to do more than slap a chatbot into the corner of your screen. They should automate approval workflows, intelligently triage legal intake, and reduce manual touchpoints that drain your time.

The best AI doesn’t just respond. It anticipates and learns. It works in the background to keep things moving, so your team can focus on legal strategy (not software babysitting).

And if your current tools can’t evolve , it might be time to look for a new partner that can.

3. Automate Legal Workflow (Without the Extra Work or Headaches)

Legal operations professionals are no strangers to bottlenecks. New requests come in through Slack, email, shared folders, and more. Most of it still ends up relying on manual routing.

It doesn’t have to be this way. The right workflow engine should centralize intake, automatically assign tasks based on priority or matter type, and give full visibility into what’s moving and what’s stuck.

Workflow automation isn’t about adding layers of logic. It’s about removing friction. If your current tech still makes you manage work around the system, it’s not working hard enough for you.

4. Deliver Analytics Built for Legal Ops

Your team is already overloaded. The last thing you need is another dashboard to keep track of. You need answers… fast.

A legal operations platform should give you real-time visibility into the health of your matters, your spend, vendor performance, and internal resourcing. Reporting shouldn’t take days. It should take a few clicks, and it should tell you something useful.

If your system can’t explain where your time and money are going, or which firms are helping you hit KPIs, is it even a reporting tool? No, it’s a mirror.

Choosing the right legal tech solutions

Time for a Tech Stack Reality Check?

Legal ops teams are being asked to deliver more value with less margin for error. But if your legal tech is still clunky and disconnected, it’s undermining your mission instead of supporting it.

The gap between expectation and execution is where your tech stack lives. And if you’re constantly working around the limitations of your tools, you’re definitely not being set up to lead.

Rebooting your legal tech stack isn’t about chasing trends. It’s about reclaiming control. On your terms.

Ready to Really Evaluate Your Legal Ops Tech?

Download Onit’s AI Buyer’s Guide to get the goods on what to look for. This is a practical resource built for legal operations teams who want clarity.

The guide walks you through the real questions that matter:

  • Are your tools actually AI-capable, or just AI-labeled?
  • Is your spend management workflow helping you control costs or just documenting them?
  • Can your platform scale with your needs, or are you building on top of duct tape?

You’ll get a clear framework to assess what you have today, identify what’s missing, and understand what to look for in your next legal tech investment. It’s helpful whether you’re upgrading one piece or rethinking your entire stack.

If your current tools are costing you more time than they save, the AI Buyer’s Guide will help you spot the signs early and move forward with confidence.

Unlocking The Value of Legal Case Management Software in Public Sector Legal Operations: Part One

Posted on July 14, 2025 by - Blog, Uncategorized

Metro Fall

When today’s emerging legal technologies combine with proven business principles—you get what most legal teams strive for: smart, strategic and streamlined legal operations. 

Legal operations professionals face more demands than ever—ranging from strategic planning and change management to budgeting, compliance and document management. They are the glue holding legal organizations together, tasked with increasing productivity while managing growing caseloads and shrinking resources.

To meet these challenges, legal teams are increasingly investing in legal software that delivers measurable efficiencies. According to Gartner, legal technology spend is on the rise, with the global legal technology market expected to reach $50 billion by 2027. 

So, how can your legal operations team keep pace with the rapidly evolving public sector legal landscape? 

Why Government Legal Operations Teams Are Turning to Legal Case Management Software

Legal case management software provides government organizations with a fully customizable solution to manage critical legal information—cases, matters, contacts, emails, complaints, etc.) from a centralized system. It combines all the sought after tools that professionals are seeking today: document management, spend management, e-billing, contract lifecycle management, legal matter management and more. With legal operations teams focused on a variety of tasks, legal case management software enables teams to streamline operations, reduce risk and deliver better outcomes. 

Here’s how:  

  • Strategic Planning and Organizational Alignment: Legal case management software supports long-term planning by centralizing crucial data, enabling leads to analyze trends and anticipate future leads needs. Built-in analytics and report tools help teams:

track case progress, performance metrics; manage budgets and resources effectively and align legal work with broader agency goals. 

  • Centralized Legal Database: A single, secure place for all your case documents eliminates data silos, ensuring consistency and accessibility across your organization.
  • Version Control: The last thing you need is multiple versions of the same document floating around. With Version Control, you can ensure that everyone works with the most up-to-date versions of documents, minimizing errors and improving collaboration. 
  • Easier Access and Retrieval: With advanced search functionality, you can enable quick searching and retrieval of specific case details and documents, helping reduce manual searching. 
  • Streamlined Workflows and Task Management: Optimizing workflows is key to increasing productivity and reducing costs. Legal case management software allows teams to:
  • Automate Repetitive Tasks: Save time and increase efficiencies of scheduling, billing, document generation and sending reminders.
  • Centralize Information: With all your case-related information in one place, including documents, deadlines and communications, you can easily access and organize your workday and caseload. 
  • Track Tasks and Deadlines: Maintain accountability and avoid delays.
  • Enhanced Communication and Collaboration: The way in which your team communicates can be the difference between success and failure. Effective communication is essential to building strong relationships between internal and external contacts to ensure that communication lines stay open and there are no miscommunications or errors. 
  • Internal Collaboration Tools: Enables teams to work together with no complications, with the ability to share updates and collaborate on cases in real-time. 
  • Centralized Communication History: This is an important feature that maintains a record of all client interactions, improving accountability and reducing communication errors. 
  • Secure Client Portals: Features secure communication and document sharing with clients, increasing transparency and overall satisfaction. 
  • Data-Driven Decision Making: Legal operations professionals who have accepted that technology is essential to being successful are more likely to utilize it to make informed decisions, streamline workflows and demonstrate all the legal operations team has to offer. By implementing legal case management software, team members can use the data they have captured to track performance, identify trends and make recommendations.  
  • Analytics and Reporting: Monitor case progress, performance and financials, enabling better decision-making. 
  • Custom Reports: Tailor insights to meet your agency’s specific requirements to guide operational improvements. 
  • Compliance and Risk Mitigation: Successful legal operations enhance compliance and risk management, protecting the organization from legal and regulatory issues. Legal case management software offers several tools to help mitigate risk and enhance compliance in the government sector: 
  • Secure Data Storage: Legal case management software offers robust security features to protect your most sensitive constituent information and ensures compliance with data protection regulations. 
  • Compliance Reporting: The software has the ability to monitor adherence to legal standards and generate compliance reports, which helps minimize the risk of non-compliance. 

Empower Your Legal Team with the Right Legal Software

The right legal case management software helps your legal operations eliminate manual tasks, improve visibility and stay aligned with agency goals. With customizable dashboards and integrated tools, your team can stay focused on what truly matters—serving your constituents, meeting compliance deadlines and delivering legal services efficiently.

Legal Files brings nearly 35 years of experience supporting agencies at every level of government—federal, tribal, provincial, state, county and municipal—across the U.S. and Canada. Legal Files is designed to help government and public sector organizations manage a higher volume of work with the same or fewer staff—by as much as 40 percent! If you’re seeking a trusted legal tech partner, Legal Files is here to help.

“Everyone has access to the information they need. Legal Files gives us the ability to easily see the types of cases DEP is handling, the number of cases, as well as determine the related costs. If we need to know the number of active cases in a particular area, or how many items we cannot bill, Legal Files can help us do that too.”

Lynn Dunlap, a Legal Files Customer
West Virginia Department of Environmental Protection 

Request a Demo

Discover how Legal Files can help your agency improve legal operations and manage what matters most. Request a demo today. 

Modern Legal Ops Software vs. Legacy ELM: One Drives Legal Forward, the Other Holds You Back 

Posted on July 11, 2025 by - Artificial Intelligence, Legal Operations

Modern Legal Ops Software vs. Legacy ELM: One Drives Legal Forward, the Other Holds You Back

Modern legal ops software isn’t just a nice-to-have. It’s the difference between keeping pace and falling behind. Legal teams today are buried under increasing demands to move faster, control spend, reduce risk, and deliver measurable value to the business. But too many are still stuck using outdated dinosaur systems that are molasses-slow and create more work than they solve.  

But the world has changed. And your software should too. 

The Evolution of Legal Ops Software 

Legal operations has matured into a critical function that supports everything from risk management to vendor oversight to spend optimization. What once required spreadsheets and emails is now managed through dedicated platforms. 

But not all platforms are created equal. Older tools often fall short in key areas: 

  • Limited connectivity across departments and enterprise systems 
  • Rigid workflows that cannot adapt to evolving legal processes 
  • Outdated interfaces that hinder adoption and user engagement 
  • Minimal automation and little embedded intelligence 
  • Siloed functionality due to years of bolt-on acquisitions 

For years, enterprise legal teams relied on traditional ELM tools. But those systems are showing their age, and Onit is changing the game.  

This shift has made the case for modern legal ops software stronger than ever. Additionally, as some mid-market platforms get absorbed into legacy stacks, their innovation slows, roadmaps stall, and legal teams are left waiting.  

If your software only documents legal work, it’s already behind. Forward-thinking teams demand more. They expect speed, clarity, and real impact. 

Whether you’re a three-person team or a global legal department, the right legal ops software grows with you and adapts to whatever comes next. 

Legacy ELM: Familiar Foundations, But Growing Friction 

We’ll be honest, legacy legal ops software had its moment. It brought order to chaos when spreadsheets ruled legal ops. But those wins? They’ve become friction. The platforms are rigid and outdated. And dressed-up design doesn’t fix what’s broken underneath. 

Most legacy legal ops tools were never designed for AI, automation, or real-time data. They create silos instead of streamlining collaboration. 

The interfaces are antiquated and clunky. Instead of helping teams move faster, these platforms slow everything down. 

And as demands on legal teams grow, that friction only increases. If your team is spending more time managing the system than getting work done, then it’s not a platform, it’s a problem.  

AI-powered solutions for legal ops exist for a reason. They’re built to replace all of this. 

How Legacy Systems Stall Legal Operations 

Legacy legal ops systems were built to bring order to legal work, but today they often create bottlenecks that slow progress. Whether it’s processing invoices, pulling reports, or updating workflows, tasks that should take minutes often take days (or weeks!). 

Here’s how legacy systems typically hold teams back: 

  • Data is fragmented. Teams must dig through disconnected systems to get a full picture of legal spend or matter status 
  • Workflows are rigid. Making process changes requires technical resources, vendor support, or both 
  • Reporting is slow and disconnected. Teams still export spreadsheets and cobble together outdated views instead of acting on live data. 
  • Collaboration is difficult. Finance, procurement, and legal often work in silos, leading to misalignment and duplicated effort 

An AI-powered legal ops solution eliminates these issues by unifying data, streamlining collaboration, and making critical processes faster and easier to manage. It removes friction from day-to-day operations so legal teams can focus on delivering business value, not managing tools. 

Modern Legal Ops Software: Built for Today’s Teams 

Modern legal ops software isn’t just easier to use. It’s built to help legal teams lead. No more clunky interfaces, no more waiting on IT, and no more systems that slow you down when everything around you is speeding up. 

The best platforms feel intuitive from day one. They don’t just digitize your workflow. They improve it. AI handles the busywork like invoice review and guideline compliance so your team can stay focused on higher-impact work. Updates are fast. Reporting is real time. The software fits how your team works, not the other way around. 

And when it’s time to scale, you won’t outgrow it. Whether you’re a three-person team or a global legal department, the right legal ops software grows with you and adapts to whatever comes next. 

This goes beyond better software. It’s a better way to run legal. 

Image representing a legal team considering modern legal ops software

What Legal Teams Need Today

Companies now hold legal teams to the same standards as departments like finance and sales, but legal often lacks the automation, analytics, and infrastructure to keep up.

AI-native legal software changes that. It transforms legal from a reactive cost center into a proactive business driver.  

Here’s what legal teams can (and should) expect when they make the switch: 

  • Answers in seconds, not hours. Built-in AI surfaces key insights instantly without digging through spreadsheets or waiting on IT 
  • Smart workflows that reduce manual effort. Configurable logic automates routing, triage, and task assignments
  • Invoice review that enforces your policies. AI catches billing violations before they hit your team, removing manual review queues and human error 
  • A platform that gets smarter over time. AI continuously analyzes how your team works and fine-tunes processes for greater speed and efficiency. 
  • Scales with intelligence, not added headcount. AI-native solutions grow with your team by automating what legacy tools outsource, without inflated service costs or slow timelines 

This is not traditional automation dressed up with buzzwords. Legal ops software designed from the ground up ultimately deliver speeds, accuracy, and strategic impact. And that’s what legal teams want and need.

Legacy ELM vs. Today’s Legal Ops Tech Choice 

Legacy ELM Smarter Legal Tech 
Outdated user interfaces that slow teams down Clean, intuitive design that legal teams actually use 
Long, complex implementation timelines Quick deployment with minimal lift from IT 
Disconnected tools that don’t speak to each other A simplified experience for managing spend, matters, contracts, and vendors 
Basic automation that still requires manual cleanup AI-powered automation that handles the heavy lifting 
Configuration changes that depend on IT or consultants Easily configurable workflows with no code required 
Unclear or stagnant product roadmaps Transparent, customer-informed product development 

Making the Case for Change 

Switching from a legacy tool to modern legal ops software is a strategic decision. Many teams hesitate due to long-standing contracts or internal dependencies. But increasingly, the costs of standing still — inefficiency, missed insights, and user frustration — outweigh the challenges of change. The longer teams delay, the more money slips through the cracks. 

Legal teams are choosing to move forward for a reason. They want to operate as strategic partners to the business. They need data to drive faster, smarter decisions. They’re done with bottlenecks and overhead. And they want tools that actually scale with them, not against them. 

Next-generation legal operations tools are not just replacements. They’re accelerators. 

A laptop with a sprout, representing growth and change for legal teams

Implementing Scalable Legal Tech Solutions Without the Headaches 

Modern legal ops software is designed for quick, low-stress implementation. Cloud-based delivery removes installation barriers, and configuration happens through intuitive tools rather than complex code. 

Legal teams can customize workflows to match their processes without relying on IT. Onboarding is guided and streamlined, helping teams see value faster. 

With clean interfaces and simplified workflows, adoption feels natural. The transition is not disruptive. It’s a faster path to better operations. 

The Bottom Line on Legal Ops Software

It’s true: Legacy systems helped legal departments digitize. But modern legal ops software helps them optimize. 

This shift is not about chasing trends. But it is about enabling your team to do its best work with tools that meet you where you are and grow with you.  

If your platform is slowing you down, it’s time to consider one designed for the pace and precision your legal team needs.  

Book a demo to see how Onit empowers legal teams with AI-native software, so you can stop settling and start scaling on your terms. 

Want a quick gut check on where your legal ops stack stands? Download our Legal Ops Checklist to find out if your tech is keeping up or holding you back.

Agentic AI in Legal Operations: What It Is and Why It Matters 

Posted on June 26, 2025 by - Legal Operations

Agentic AI in Legal Operations: What It Is and Why It Matters

The legal tech world has no shortage of buzzwords, but every once in a while, one sticks for good reason. Agentic AI is one of them. Agentic AI in legal operations is stepping into the spotlight as legal departments continue to look for ways to streamline operations, manage risk, and do more with less. Unlike traditional AI tools that wait for instructions, agentic AI can make decisions, take action, and complete complex legal workflows autonomously. 

Let’s break down what agentic AI is, how it works, and why it’s becoming an essential part of legal operations strategy. 

What Is Agentic AI? 

Agentic AI refers to a new class of AI tools designed to plan, execute, and adapt multi-step tasks on their own, with minimal human input. These “AI agents” don’t just answer prompts — they take goals and run with them. 

For example, instead of asking an AI to redline a single clause, a legal operations team could give an agentic AI a broader task: review this contract, identify risky clauses, suggest edits, and generate a final version based on company policy. And it would do it — autonomously. 

The key difference between agentic AI and standard generative AI is agency: the ability to make decisions, use tools, and iterate toward a goal. 

Representation of Agentic AI for legal ops, with person holding cell phone and using AI

How Agentic AI Powers Legal Workflow Automation 

In legal operations, time is money — and repetitive tasks are the bottlenecks. Agentic AI in legal operations can help automate end-to-end legal processes such as: 

  • Reviewing and redlining contracts based on predefined rules 
  • Extracting data from legal documents and routing it to the right systems 
  • Managing intake and triage for legal service requests 
  • Drafting reports, summaries, and status updates across departments 

By enabling AI agents to interact with tools (like databases, document editors, and workflows), Agentic AI in legal operations creates a smarter, self-sufficient layer of automation that reduces manual effort while increasing speed and consistency. 

How Does Agentic AI Work: A Brief Explanation

At its core, Agentic AI blends a powerful language model with access to tools, data, and logic, giving it the ability to not just respond but act.  
 
Think of it this way: traditional AI tools wait for you to tell them what to do, step-by-step. Agentic AI starts with a goal and figures out how to get there. It doesn’t just generate an answer, it drafts the document, finds the data, reviews the terms, and refines the output until the task is done.  
 
These tools are often built by connecting a language model with software tools, business rules, and datasets the designated agent can access and use. Depending on the complexity of the workflow, this setup can be customized to suit specific tasks — whether that’s redlining contracts, generating reports, or routing approvals.  

Benefits of Legal AI Automation for In-House Teams and Law Firms 

Some teams opt for pre-configured setups with broader capabilities, while others tailor their systems for more focused use cases.  

The choice comes down to speed vs. precision — some teams need flexibility, while others prioritize control and simplicity. 

Benefits of Agentic AI in legal ops

The result? Faster legal service delivery, better alignment with business goals, and a more modern, resilient legal ops function. That’s exactly the kind of impact Agentic AI in legal operations is designed to deliver. 

What to Know Before Implementing Agentic AI in Legal Operations 

Of course, agentic AI isn’t magic. There are tradeoffs: 

  • Cost and complexity: Building agentic systems — especially at enterprise scale — can require time, money, and technical expertise. 
  • Testing and trust: Because agentic systems can produce a range of outputs, validating their performance and accuracy takes careful design. 
  • Overengineering risk: Sometimes a simple rule-based automation is enough. Not every task requires a multi-agent system. 

The key is finding use cases where autonomy pays off and implementing right-sized solutions. 

Why Agentic AI Is the Future of Legal Tech 

The shift toward agentic AI reflects a broader movement in legal operations: from reactive support to proactive enablement. Legal teams are no longer just processing work — they’re driving innovation, shaping policy, and delivering business value. 

The future is PEOPLE PLUS AI. We're going to be completing tasks 25% faster and to a higher quality. - Jean Yang, VP of AI Transformation

Agentic AI isn’t just another tool in the tech stack. It’s a teammate.  

And in some cases, it’s doing the work 70x to 270x faster. In our recent Better Call GPT research from the Onit AI Center of Excellence, we found that AI-powered contract review using Large Language Models (LLMs) can dramatically outperform human reviewers. This isn’t just about speed — it’s about freeing legal teams to shift their focus from manual review to high-impact strategic work. When AI agents handle the grunt work, legal becomes a driver of business velocity.

How Onit Is Supporting Legal AI Automation 

At Onit, we’re focused on helping legal teams evolve through automation, innovation, and intelligence. Whether you’re exploring your first AI use case or scaling your legal ops ecosystem, our platform is built to support modern workflows — including emerging agentic AI capabilities. 

Want to see how legal AI automation can transform your team’s impact?

Explore our solutions to discover how Onit is helping legal departments streamline workflows, accelerate service delivery, and embrace the future of legal tech with confidence.

Ready to Take the Next Step?

If your team is ready to move from experimentation to execution — and you want a smarter, faster way to operate — we’re here to help. Book a demo and see agentic AI in action.

Better Call GPT: Can AI Contract Review Outlaw the Traditional Legal Reviewer?

Posted on June 12, 2025 by - Artificial Intelligence, Contract Lifecycle Management

Better Call GPT: Can AI Contract Review Outlaw the Traditional Legal Reviewer?

Legal departments are under more pressure than ever to do more with less — more contracts, tighter budgets, shorter timelines. For years, contract review tasks were handed off to junior lawyers or sent to legal process outsourcing providers (LPOs). But today, AI contract review using Large Language Models (LLMs) is emerging as a game-changer.

At Onit’s AI Center of Excellence, we set out to answer a bold question: Can Large Language Models (LLMs) outperform human lawyers in reviewing legal contracts? The results aren’t just compelling — they signal a shift that’s already underway.

Here we outline major takeaways from the full research paper conducted by the AI Center of Excellence, available here.

AI Contract Review: LLMs vs. Lawyers – Who Wins?

What are LLMS?
An LLM, or Large Language Model, is an AI system trained on massive amounts of text data to understand, generate, and reason with human language.

To find out how LLMs stack up against Junior Lawyers and LPOs, we benchmarked performance on three fronts: accuracy, speed, and cost. We used real-world procurement contracts and measured every review against the gold standard — senior lawyers’ assessments.

AI Contract Review

Here’s what we found:

1. AI Isn’t Just Matching Humans — It’s Elevating Them

LLMs like GPT-4 are now performing contract reviews with a level of precision that rivals professional legal service providers — and in many cases, they’re outperforming junior lawyers.

They’re not just keeping up, they’re raising the bar. While seasoned professionals still have an edge in pinpointing where issues appear, AI is closing that gap fast and already exceeding the capabilities of many junior team members.

Takeaway: This isn’t about humans being replaced. It’s about giving legal teams the superpowers they need to move faster, think bigger, and focus on what matters most. When AI handles the tedious, humans can lead with insight, creativity, and strategy.

2. AI is 70x–270x Faster

Speed is where LLMs leave human reviewers in the dust. While a junior lawyer may take nearly an hour to review a contract, LLMs clock in at just a couple of minutes or less.

  • Junior Lawyers: ~56 mins

  • LPOs: 201 mins

  • GPT-4 1106: 4.7 mins

  • Claude 2.0: 1.63 mins

  • Palm2: under 1 minute

Even with setup and prompt engineering time factored in (averaging about 16 hours), LLMs still provide massive long-term efficiency gains.

Takeaway: LLMs aren’t here to compete with humans — they’re here to boost our capacity. By offloading repetitive work, they help legal teams move faster, take on more, and focus on the strategic work that really matters.

3. AI is 99.97% Cheaper

Cost savings were just as dramatic. A junior lawyer averages around $74 per contract, while top LLMs do the same job for $0.02–$0.25.

ReviewerAvg. Cost Per Contract
Junior Lawyer$74.26
LPO$36.85
GPT-4 1106$0.25
Claude 2.1$0.02
Palm2$0.03

Takeaway: LLMs don’t just save time. They shift how we invest in human talent. Instead of spending hours on repetitive reviews, junior lawyers can focus on higher-value work that demands judgment, creativity, and critical thinking. It’s not about hiring less. It’s about empowering your team to do more meaningful work.

What This Means for Legal Teams

If you’re managing a high-volume legal workload — procurement, compliance, risk — you already know the pain points: too many documents, too few hands. LLMs are ready to fill that gap. They’re fast, cost-effective, and increasingly accurate.

In fact, our research findings suggest LLMs are already strong enough to disrupt the traditional LPO model. And while junior lawyers won’t be replaced anytime soon, we see their roles evolving — moving from routine tasks to higher-value, strategic work.

The Future of Legal Work is AI-Native: Are You Ready?

This research confirms what forward-thinking legal leaders already sense: the future of contract review isn’t just powered by AI — it’s AI-native. Success will belong to those who rethink processes from the ground up with AI at the core, not as an add-on.

This isn’t about replacing humans. AI is redefining how legal work gets done. Whether you’re exploring LLMs to speed up contract review or scale your legal operations, the opportunity is clear.

Early adopters will unlock efficiency, reduce costs, and gain a competitive edge. Those who wait? Risk being left behind.

Just Getting Started? Download our Better Call GPT one pager for a quick snapshot of the research — perfect for sharing or bringing to your next team sync.

Ready to Go Deeper? Unlock the full research insights, benchmarks, and legal impact analysis in our comprehensive whitepaper — available for download.

How to Select the Right Government Legal Case Management System: Part Two

Posted on June 6, 2025 by - Blog, Uncategorized

The federal government currently employs nearly 35,640 attorneys, making the need for efficiency and effectiveness in public administration more critical than ever. According to a recent Government Law Agency Survey, 47 percent of respondents identified a major challenge: spending too much time on administrative tasks and not enough time practicing law.

This is where legal case management software is making a difference. By consolidating all essential legal data in one place, government legal professionals can more easily meet deadlines, stay compliant with regulations, and achieve more in less time.

However, with so many technology options available, choosing the right software can be a challenge. In this post, we’ll dive deeper into a few more important features to consider when selecting legal case management software for your department.

How to Select the Right Government Legal Case Management Software

In government legal administration, the need for efficiency and effectiveness has never been higher. In a recent Government Law Agency Survey, 47 percent of respondents cited a major challenge facing their department: spending too much time on administrative tasks and not enough time practicing law.

Legal case management software is transforming how government legal professionals work. By consolidating all essential legal data into one secure, centralized system, legal teams can more easily meet deadlines, comply with regulations and accomplish more in less time.

But with so many legal software options available, it can be difficult to know which solution is the right fit. In our previous blog post, we discussed three essential features to look for in a government case management software system. In this post, we’ll continue the conversation by exploring two more critical features and how they can help your department boost efficiency and performance.

Three Must-Have Features in Legal Case Management Software

1. Easy-to-Use Interface
An intuitive user interface is essential. A system that’s hard to use will likely be ignored or underutilized. A clean, user-friendly UI encourages adoption and ensures your team can quickly access the information they need.

2. Collaboration Tools
Modern legal software makes it easier to collaborate across departments. With everything stored in one place, there’s no more guessing who’s responsible for what or where documents are located. Team members can work together effectively—no matter where they’re located.

3. Legal Service Request Management
A strong system enables you to automate and streamline legal service requests. Requests are routed to the correct team members instantly, reducing bottlenecks and ensuring that all relevant information is included up front.

Two More Critical Features to Consider in Legal Software
Let’s take a look at two more powerful features that can significantly impact how your legal team manages cases and achieves its goals.

4. Dashboards: Turn Your Data into Action
Dashboards offer a centralized, visual view of your organization’s caseload and operations. They make it easier to track progress, meet deadlines and manage priorities.

Key Dashboard Capabilities:

Case Management

  • Case Status Updates: Monitor progress, deadlines and critical dates in real time.
  • Document Management: Access and version-control key legal documents.
  • Timeline of Events: Visualize filings, calendar events and communication logs.

Reporting & Analytics

  • Performance Metrics: See billing trends, attorney productivity and case profitability.
  • Workload Tracking: Identify where resources are overextended or underutilized.
  • Customizable Reports: Tailor insights to your department’s specific needs.

Collaboration & Communication

  • Team Access: Share up-to-date information across departments.
  • Communication Tools: Leverage internal messaging, client portals and secure communications.

Task Management

  • Deadline Tracking: Never miss an important date again.
  • Task Assignment: Assign tasks and track completion within the system.
  • Reminders: Receive alerts for upcoming tasks and milestones.

Dashboards help you tell the story behind your data, enabling smarter decisions and clearer visibility into performance metrics.

5. Reporting: Insight That Drives Results

With legal case management software, reporting becomes faster, more accurate and more actionable. You can track trends, evaluate performance and make informed decisions based on real-time data.

Types of Reports You Can Generate:

Caseload & Workload Reports

  • Caseload: See how many cases are active, opened or closed within a time frame.
  • Workload: Evaluate assignments and deadlines across teams or individuals.

Performance & Efficiency Reports

  • Cycle Time: Measure how long key case stages take—from review to settlement.
  • Case Outcomes: Track the success of cases (won, lost, settled) and related costs.
  • Team Performance: Identify high performers and areas needing development.

Compliance & Risk Reports

  • Compliance: Monitor deadlines, procedures and regulatory benchmarks.
  • Risk Assessment: Spot potential risks in high-profile or sensitive cases.

Financial Reports

  • Billing & Invoicing: Review hours billed, expenses and client invoices.
  • Expense Tracking: Manage budgets by tracking expert fees and other costs.
  • Financial Summaries: Gain an overview of profitability and financial health.

These reports eliminate the need for tedious spreadsheets and provide high-impact, visual insights.

Why Legal Case Management Software Matters for Government Legal Teams
The benefits of using case management software in government agencies are extensive—more accurate data, advanced analytics and greater operational efficiency, just to name a few. With the right legal software in place, your legal professionals can spend less time on administrative burdens and more time practicing law.

Why Legal Files?
Legal Files serves as a comprehensive hub for government and public sector legal teams. It makes your information more accessible, reduces redundancy and streamlines collaboration across departments. Custom dashboards help guide your daily priorities, enabling your team to stay focused on serving constituents and meeting compliance deadlines.

With nearly 40 years of experience supporting federal, tribal, provincial, state, county and municipal agencies across the U.S. and Canada, Legal Files helps organizations do more with fewer resources—by as much as 40 percent. If you’re looking for a trusted, consultative partner in legal case management software, you’ve found one in Legal Files.

Legal Files has streamlined our process by centralizing all of the Department’s information, creating a high level of standardization. The consistent field names and naming conventions have made our work so much easier.

Ryan Saxby
City of Tucson, a Legal Files Customer 

Request a demo to learn more about how we help government organizations like yours manage what matters most. 

Top 5 Takeaways from CLOC 2025: AI Agents, Real Conversations & Legal Ops in Its Prime

Posted on May 14, 2025 by - Company News and Events

CLOC 2025 was more than just another industry event. It was a reunion, a reality check, and a roadmap for where legal operations is heading. From agentic AI hype to real-world results, the energy was high, the demos were packed, and the conversations were refreshingly honest.

Here are five key takeaways that stood out from the Onit team and beyond.

1. AI Isn’t Just a Buzzword. It’s an Agent Now.

This year wasn’t about theoretical AI. It was about AI agents, intelligent, task-executing, purpose-built digital workers designed to streamline legal workflows in real time.

Everyone was talking about agentic design, native AI platforms, and how these new agents can do more than analyze—they can act. From invoice approvals to contract data extraction, the future of legal ops looks less like dashboards and more like delegation.

If your AI can’t do the work? It’s already behind. Onit is proud to be bringing its own suite of AI agents to market this summer. Stay tuned! 

2. Relationships Still Rule in the Age of AI

While automation dominated the tech talk, the human connection was just as powerful. Onit’s customer happy hour at Zuma and CAB brunch brought together clients, partners, and team members in all the right ways.

The best conversations didn’t just happen at the booth—they happened over sashimi and strong coffee. Legal ops is still, at its core, a relationship-driven business and it showed.

3. Onit’s CounselMatch Reveal Was a Crowd Magnet

On day one at the Exchange Stage, Onit unveiled CounselMatch, a powerful new solution developed in partnership with SharePoint Leopard Solutions. Think of it as a next-gen Rolodex for law firm intelligence.

CounselMatch gives legal teams instant access to a rich database of law firm data, enabling faster, smarter decisions when sourcing outside counsel. The reaction? Immediate interest.

📰 Read the full announcement here

4. Real AI in Action: Corteva’s ReviewAI Story

Forget the fluff. Corteva’s breakout session showed what happens when AI agents go from concept to execution.

Michele Compasso, Global Deployment & Analytics Leader of Legal Operations at Corteva, shared how her team tackled a mountain of legacy contracts using Onit’s AI-first ReviewAI.

“We had 4,000 contracts that needed to be input into our CLM system. A task like that would’ve taken a lawyer two to three hours per contract—and I don’t speak Portuguese and I’m not a lawyer,” said Compasso.

“Instead, we used digital workers to read, extract, and enter the necessary data. What would’ve been impossible manually was done in minutes per contract.”

The session ended with a two-and-a-half-minute demo video showing the full end-to-end process. The room was hooked and the follow-up conversations proved it.

5. Change Champions Are the Secret to Legal Ops Scale

One of the most insightful sessions at CLOC 2025 wasn’t about tech, it was about people. In a standing-room-only “fishbowl” discussion, legal ops leaders opened up about what really moves transformation forward: cultural buy-in.

The lesson? Start with the team that’s ready. One company shared how they consolidated 29 templates into 8, cutting contract turnaround from a month to 1–2 weeks—not with fancy tools, but by piloting change with a group open to new ways of working.

That small success became a case study. That team became internal champions. And that momentum earned executive buy-in.

If legal ops wants to scale AI, ELM, CLM, or any major shift, the strategy is clear: start small, prove impact, and build an army of change ambassadors.

Wrapping It Up

From AI agents to relationship building, CLOC 2025 proved one thing: legal operations isn’t just evolving—it’s leading. And Onit is proud to be right in the middle of that momentum.

How to Select the Right Government Legal Case Management System: Part One

Posted on April 25, 2025 by - Blog, Government, Record Management, Records Management

Mount Rushmore

If you are a government legal professional—whether a district attorney, public defender, county and municipal attorney or another role—you’re probably always looking for ways to be more efficient and improve your legal operations. 

As government agencies continue to evolve and become more technologically sophisticated, legal case management software is playing a central role in shaping the future of public administration.

The benefits of adopting legal software specifically for government professionals are numerous—enhanced constituent services, increased accountability, improved resource allocation, better compliance and data security—just to name a few.

Recently the American Bar Association conducted an in-depth analysis of technology adoption and usage trends within the legal profession. Its survey showed a continued shift toward digital transformation, with organizations embracing cloud solutions, AI-driven legal research and enhanced security protocols.

In fact, 73% of organizations use cloud-based legal tools, with document management and practice management software seeing the highest adoption rates.

As more organizations look to adopt government legal case management software, it’s important to know exactly what to look for when choosing a provider. 

How to Select the Right Government Legal Case Management System

Selecting the right government legal case management software to help you become more organized and efficient is no small task. With a variety of options, many organizations aren’t sure where to begin when it comes to selecting the right software for their agency. Here are just a few of the essential components to look for in a government legal case management system: 

  1. Easy to Use Interface

A good user interface (UI) can have a profound impact on how government professionals experience the software. A hard-to-use application will be underutilized or disregarded completely. The best user interfaces contain the following elements:

  • Simple and concise. The UI should be clutter-free and without excess elements that can distract. By containing the main features in a simple interface that users can easily navigate and read, you can ensure you have everything you need with a few simple clicks.  
  • Intuitive. A system that lets you find what is important and quickly get back to what you were working on is crucial for boosting productivity. Features like saved searches and navigation history help you do just that.
  • Flexible. Every government organization is different, and the software should be able to adjust to meet your unique needs. With a user interface that can be customized without any technical expertise, you can ensure you have a system that will grow with you no matter what. 
  • Consistent. With clear labels and messaging throughout, there are no surprises and learning the application is quicker and easier. A logically ordered helps you find what you need in the application promptly. 
  • Responsive. You want a system that you can access on multiple devices—and quickly. With a responsive design, you don’t have to worry about wasting time waiting around for pages to load.

If you give your government team members all the tools they need, it’s hard for them not to be successful. And having an application with the appropriately designed UI is a critical part of adequately equipping your team so they can be more productive and efficient.

  1. Increased Collaboration Opportunities  

Good communication and collaboration are essential components to a successful government legal team. Government legal case management software provides a central place for this to happen easily and efficiently with all your important legal case information within a single platform. You no longer have to worry about disparate communication, misplaced documents or confusion about what tasks need to be done, as everything is organized and easily seen by all team members no matter where their location.

When handling complex government legal cases, multiple team members are typically involved and need regular updates to stay informed and on task. Government legal case management software enables team members to collaborate efficiently and assign tasks to the appropriate individuals.

The software allows you to track basic information about each party (e.g., name, phone number, address) and their role in the case. You can customize security permissions based on user role in the case.

By ensuring that everyone has the most up-to-date information, the team can complete assigned tasks, improving productivity across the department. If someone is out of the office or a case is transferred, other team members can easily step in and continue the work without missing a beat. All relevant information is instantly accessible, making it easy for someone to understand the context of a case or document in just a few minutes. Government legal case management software simplifies tracking communication and task progress, so everyone stays on track, regardless of location. 

  1. Efficient Legal Service Requests Management 

From the moment a government legal service request comes in, there is no shortage of important activities that must take place—from evaluation, assignment, tracking and resolution. You need a way to manage every step along the way. Today, many organizations are still doing everything manually because  a government legal case management software system is not in place.

A legal service request is typically the first step to kick off the opening of a case or matter. This can happen in numerous ways: emails, handwritten notes, jotting down data in Microsoft Office, having requesters complete automated forms TO send to the legal department, plus many more. Government legal case management software enables you to switch from paper files, phone calls and emails to online legal service request forms, which allows you to maintain better organization and decrease the amount of time spent on administrative tasks. 

The software also allows you to establish a customized workflow to ensure that each legal service request is automatically routed to the right person or persons on your team. You can have peace of mind knowing that no important information gets lost and all relevant information is included the first time. 

The benefits of using government legal case management software to manage your legal service requests are numerous—increased efficiency, more complete information up-front and better service— just to name a few. And since your government legal team members are already tasked with doing more with less, you can almost immediately boost morale across the entire organization by eliminating time-consuming manual processes.

Government Legal Teams Are More Efficient with the Right Software

There’s no doubt that the pace of work for government legal professions has accelerated, and things are moving faster than ever. However, with government legal case management software on your side, you no longer have to struggle to keep up. This technology works for you, helping you accomplish more in less time. With superior workflow and productivity tools, Legal Files Software is designed to help government and public sector organizations manage a higher volume of work with the same or fewer staff— as much as 40 percent!

Legal Files serves as a central hub for storing and managing data across all your government and public sector cases. This makes information more accessible, reduces duplicate data and greatly enhances collaboration across departments. Customized workflows in Legal Files are tailored to your organization, guiding cases through various stages and ensuring each step is completed efficiently. This allows you to focus on serving your constituents, surpassing agency goals and meeting compliance deadlines, instead of being bogged down by routine administrative tasks.

Legal Files brings nearly 35 years of experience supporting agencies at every level of government—federal, tribal, provincial, state, county and municipal—across the U.S. and Canada.  If you’re seeking a trusted, consultative partner, you’ve found it.

“Only a handful of systems specialize in municipal case management; Legal Files does, they have supported the integration of the system and assisted critical improvements in tracking efficiency.”

Stephen D. Button, County Attorney
St. Lawrence County (NY) Attorney, a Legal Files Customer 

Request a demo to learn more about how we help government organizations like yours manage what matters most. 

Going Paper-Lite: How Legal Technology Can Help Reduce Paper and Improve Results

Posted on April 11, 2025 by - Blog

Is your legal organization considering going paper-lite? It’s more than minimizing paper use—it’s about shifting your mindset to better manage and access all your legal information. This approach is increasingly popular among legal organizations because of its ability to boost efficiency and cut costs. 

So, what does it mean to be a paper-lite legal organization? 

A paper-lite legal organization is one that minimizes paper usage by leveraging digital solutions for document management and workflows, while still recognizing the need for physical documents in certain situations. 

The transition to a paper-lite legal organization offers an opportunity to enhance efficiency, improve customer service and increase security. However, the change to a paper-lite organization doesn’t happen overnight. It requires careful planning, the right technology and proper training to ensure it benefits the entire organization. 

Many legal organizations are turning to legal case management software to support their transition to a paper-lite organization. 

Five Benefits to Going Paper-Lite Within Your Legal Organization 

According to the latest American Bar Association’s Tech Reports, the use of cloud computing within legal organizations has risen significantly, now encompassing 60-70% of all organizations. 

As this trend shows, adopting digital software isn’t stopping anytime soon. Here’s a look at  some of the advantages to going paper-lite: 

  1. It’s better for the environment. 

Switching to a digital platform to manage your legal information extends beyond just increasing efficiency. An average office worker uses close to 10,000 sheets or 20 reams of paper a year. By reducing paper use, you not only demonstrate to your customers and partners your commitment to sustainability, but also help  protect the environment. This is an important factor to building relationships with eco-conscious customers and colleagues. 

  1. You’ll improve efficiency in your daily legal operations. 

Legal files are fluid and often need frequent updates. With multiple team members working on the same document, version control can become a challenge. Paper documents make it difficult and time consuming to manage such changes. On the other hand, a digital system allows for quicker retrieval, easier version control and seamless collaboration. Documents are created and stored online, enabling real-time editing by multiple team members and reducing confusion over document versions. This streamlines operations, saving countless hours that otherwise would be spent making paper-based changes. 

  1. You’ll save money through reduced expenses. 

Traditional paper systems incur significant expenses—printing supplies, labor and storage space. Legal organizations typically allocate about 3% of annual revenues to printing and document input. Whether you store paper files in house or at an off-site facility, maintaining them requires ongoing investment. By adopting a legal case management system, these expenses, potentially saving thousands of dollars annually, with year-over-year savings compounding over time. 

  1. Your valuable information will be more secure and protected. 

Without a legal case management system, critical information might be scattered across email inboxes, network/shared drives, local hard drives, scans, phones, handwritten notes, physical files etc. While team members may have personal systems for managing these repositories, this exposes sensitive case and matter data to risk, it makes it harder for other team members to step in and retrieve necessary information. A legal case management system centralizes case data, making it easily available to everyone who needs it, while keeping offices clutter-free. Plus, housing information in the cloud also enhances security by preventing unauthorized access.  

  1. Your team can work flexibly from anywhere, at any time. 

Not being physically present with your teammates is no longer a barrier for making progress on cases and matters. With a paper-lite legal matter management system in place, your team members can remotely access information they need in real time with an internet connection. Storing files in a central location makes it easy to search and retrieve necessary documents whenever needed. Plus, built-in workflow and notetaking features allow for efficient collaboration from the comfort of  home or the office. With data securely stored in the cloud, you can rest assured  that your information is protected. . 

Going Paper-Lite Is Easy with the Right Technology Partner To Help

Transitioning to a paper-lite system is a great opportunity to elevate your organization’s efficiency, customer service and security. Legal Files can help in migrating your paper files to the cloud, making it easier to manage, store and organize critical legal information from a single platform. Say goodbye to multiple legal filing systems and paper trails. Your team can quickly access all their legal information whenever they need it, from anywhere. 

With nearly 35 years of experience supporting organizations across a number of industries, Legal Files Software, Inc. provides the security, peace of mind and collaboration capabilities that only a centralized platform for all your legal cases, matters, issues or projects can offer. 

“Working with Legal Files has been perfect. As a non-profit representing low-income clients, we are required to file quarterly reports. Normally, these can take up to anywhere from 10 days to two weeks; but with Legal Files it takes only a day or two. The time saved allows us to assist more clients. Legal Files has met all our other needs and more.”

M. Elizabeth deCastro, CLR Project Attorney
Transitions of PA, a Legal Files Customer 

Request a demo to learn more about how we help organizations like yours manage what matters to you.